R401--Butler Fitness Instructor Services | NCO 4 Services 4

Description - This is a Combined Synopsis Solicitation (CSS) for commercial services prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services., using Simplified Acquisition Procedures found at FAR Part 13 and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation shall not be issued. - This Solicitation number 36C24424Q1029 is being issued as a Request for Quote (RFQ). The Government anticipates to enter a Blanket Purchase Agreement (BPA) resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-02 (Effective Date 08/29/2024) and can be found at: FAR | Acquisition.GOV . - The associated North American Industrial Classification System (NAICS) code for this procurement is 713940 with a small business size standard of $17.5 million and the Product/Service Code is: R401. - This solicitation is open for Full and Open Competition. - This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information is at: http://www.sam.gov . Confirmation of SAM registration will be validated prior to awarding a contract. - The Veterans Integrated Service Network 04 (VISN4), has a new requirement for Fitness Instructor Services for Butler VA Healthcare System as listed in the Statement of Work (SOW), Attachment A. - The Contractor shall provide all necessary licenses, certifications, training, and requirements cited in the SOW. All work is to be performed in accordance with applicable federal, state, and local regulations or ordinances. - All interested offerors shall provide a quotation for the following: Pricing Schedule, Attachment B. - - Place of Performance: Butler VAMC. - VISN-04 intends to enter into a Blanket Purchase Agreement (BPA) anticipated to begin approximately: 10/01/2024-09/30/2029. - A complete description of the services to be acquired, and/or applicable Government need(s) are as follows: See Attachment A: Statement of Work. - - Contracting Office Address: Department of Veterans Affairs Regional Procurement Office East - Network Contracting Office 4 (NCO 4) Lebanon VA Medical Center 1700 South Lincoln Avenue Lebanon, PA 17042 Contracting Specialist: Britni Greenleaf - 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services 52.252-2 Clauses Incorporated By Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html - http://www.va.gov/oal/library/vaar/ - - (End of Clause) FAR Number Title Date 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS NOV 2023 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018 52.217-8 OPTION TO EXTEND SERVICES NOV 1999 52.222-50 52.226-8 - 52.232-40 COMBATING TRAFFICKING IN PERSONS ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS NOV 2021 MAY 2024 - MAR 2023 852.327-74 NON-DISCRIMINATION IN SERVICES DELIVERY OCT 2019 - - VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) VAAR 852.237-75 KEY PERSONNEL (OCT 2019) VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) - 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (MAY 2024) - The following subparagraphs of FAR 52.212-5 are applicable: subparagraph b 1/4/6/8/14/16/19/21/22/25/26/27/29/30/31/32/33/34/35i/36/44/51/58, subparagraph c 6/7/8 52.252-1 Solicitation Provisions Incorporated By Reference (FEB 1998) - This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Provision) FAR Number Title Date 52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018 52.204-16 52.229-11 - COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING TAX ON CERTAIN FOREIGN PROCUREMENTS NOTICE AND REPRESENTATION - AUG 2020 JUN 2020 - - 52.216-1 Type of Contract (Apr 1984) - The Government contemplates firm-fixed price, Blanket Purchase Agreement (BPA) resulting from this solicitation. - 852.239-75 Information and Communication Technology Accessibility Notice (FEB 2023) - Blanket Purchase Agreement (BPA) Terms and Conditions - Description of agreement. The contractor shall agree to provide all of the requirements listed within the Statement of Work (SOW). All orders placed against the BPA are subject to the terms and conditions within the agreement. - Extent of obligation. The Government is obligated only to the extent of authorized purchases/orders actually made under the BPA. The BPA does not obligate any funds, nor is the Government obligated to make any purchases under the BPA. - Purchase limitation. The Government estimates, but does not guarantee, that individual BPA Orders placed against an Agreement may reach $100,000.00/per Order. The Order Limit may be increased by mutual agreement of the parties as necessary, in whole or part. The authorized Ceiling Limit of this Agreement, and all other Agreements for the same requirement, is set at $250,000.00 over the five-year ordering period. The Ceiling Limit may also be raised in association with Order Limit increases or other conditions which, by mutual agreement of the parties, maybe considered necessary. Authorization for individual orders above the stated order and/or Ceiling Limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process. - Individuals authorized to purchase under the BPA. Any Contracting Officer currently assigned to Network Contracting Office 4. - Delivery tickets. All service orders under the agreement, shall be accompanied by delivery tickets and shall contain the following minimum information: Name of supplier. BPA number. Date of purchase. Purchase number. Itemizes list of supplies or services furnished. Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not to be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information.) Date of delivery or shipment. - Invoices. A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets. - - Addendum To Far 52.212-1 Instructions To Offerors-Commercial Products And Commercial Services: Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. - Quotes in response to this RFQ are due on 10:00 AM (EST), Wednesday, September 25. Quotes shall be submitted in writing and sent via email to Contracting Specialist Britni Greenleaf: Britni.Greenleaf@va.gov. Please insert Solicitation Number 36C24424Q1029 Fitness Instructor Services in the subject line of your email. All submissions shall be 5MB or less. If the email is more than 5MB, submit multiple emails labeling them 1 of XX, 2 of XX, etc. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). - Failure to follow all instructions may result in Offeror(s)s being determined as non-responsive and be removed from this competition. All quotes shall be valid 60 days from the quote response date. - Offeror(s)s are cautioned to be responsive to all requirements in the SOW and to provide sufficient information to allow for evaluation of the quotes. - Offeror s are required to submit the following: - Attachment B: Price Schedule: Please complete price information in the column of Attachment B and return with your quote. - To facilitate the award process, all quotes shall include a statement regarding the terms and conditions herein as follows: - "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." - Or - "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" - And a statement to acknowledge amendments, if applicable. - Cover Letter. Offeror(s)s shall submit a cover letter identifying their Company name, contact information, CAGE Code, SAM Unique Entity ID (UEI) number of the prime and any teaming partner/subcontractor. - Offeror(s)s shall include a completed copy of the provision 52.212-3 with their quote if the Offeror(s) has not completed it electronically in the System for Award Management (SAM), accessed via: http://www.sam.gov - Offeror(s)s shall submit a Technical Capability which shall address the following at a minimum: - Communication: Describe in detail the communication methods intended to be utilized by the Contractor during the performance of the awarded contract. Point of Contact(s): Provide a list of key personnel as Point of Contact. Facility: Please describe the amenities of your facility, distance from the VA, and fitness classes you offer. Privacy: Explain how you maintain sensitive data / Veteran information. - Certifications: Describe your organization s/personnel certifications to provide quality fitness instruction. - The following are decision factors: - The Government will perform an evaluation using a comparative evaluation of each quote. The Government will compare quotes to one another in order to select the quote that best benefits the Government. Comparative evaluation will be conducted in accordance with FAR 13.106-2(b)(3). The following factors shall be used to evaluate Offeror(s)s: - 1. Price 2. Technical Capability 3. Past Performance - (b) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful Offeror(s) within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept a quote, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. - The Contracting Officer will award one, firm fixed price contract resulting from this RFQ to the responsible Offeror(s) whose quote conforming to the RFQ is most advantageous to the Government. - Price The government reserves the right to award to an Offeror with other than the lowest price. The award will be made to the Offeror whose quote represents the best overall value to the government. Technical The Offeror clearly demonstrates in its response a clear understanding of all the Government s requirements and effective approach for the completion of service in accordance with the SOW. - Past Performance Offerors must have a record of satisfactory or neutral past performance. If no record of past performance is found, the Offeror will receive a rating of neutral. The Government will utilize but is not limited to internal documentation including Federal Awardee Performance and Information System (FAPIIS) for determining the past performance of Offerors. - - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS - See attached document: Attachment A Statement of Work See attached document: Attachment B Price Schedule See attached document: Attachment C Wage Determination - Point of Contact Britni Greenleaf Department of Veterans Affairs Regional Procurement Office East - Network Contracting Office 4 (NCO 4) Britni.Greenleaf@va.gov - - ATTACHMENT A STATEMENT OF WORK 36C24424Q1029 Fitness Instructor and Training Services Title of Project: Fitness Classes and Personal Training for Veterans - Scope of Work: The contractor will provide a fitness instructor to instruct a safe, effective and appropriate program of basic exercise for apparently healthy individuals at the Butler VA Healthcare System and at the Contractor s Facility. Participants must provide a signed consent form and liability waiver. The Contractor shall agree to provide all the requirements listed within the statement of work. - Background: From the U.S. Department of Health and Human Services: Being physically active is one of the most important actions that people of all ages can take to improve their health. The evidence is clear physical activity fosters normal growth and development and can make people feel better, function better, sleep better, and reduce the risk of a large number of chronic diseases. Health benefits start immediately after exercising, and even short episodes of physical activity are beneficial. Even better, research shows that just about everyone gains benefits: men and women of all races and ethnicities, young children to older adults, women who are pregnant or postpartum (first year after delivery), people living with a chronic condition or a disability, and people who want to reduce their risk of chronic disease. The evidence about the health benefits of regular physical activity is well established, and research continues to provide insight into what works to get people moving, both at the individual and community level. Achieving the benefits of physical activity depends on our personal efforts to increase activity in ourselves, family, friends, Veterans, and colleagues. Action is also required at the school, workplace, facility, and community levels. Today, about half of all American adults 117 million people have one or more preventable chronic diseases. Seven of the ten most common chronic diseases are favorably influenced by regular physical activity. Yet nearly 80 percent of adults are not meeting the key guidelines for both aerobic and muscle-strengthening activity, while only about half meet the key guidelines for aerobic physical activity. The lack of physical activity is linked to approximately $117 billion in annual health care costs and about 10 percent of premature mortality. - Performance Period: The performance period will be on the fiscal year calendar (October 1 September 30). Contractor will provide a fitness instructor to instruct classes to Veterans five days a week (nine hours total each week). Contractor will provide a personal trainer to deliver training to Veterans two days a week (four hours total each week). Classes will be held in the Butler VA Health Care System s Wellness Center and at the contractor s facility as determined by the point of contact and contractor (except for on Federal holidays when classes will be cancelled). Federal Holidays are as follows: New Year s Day, January 1st or the Friday preceding or Monday following as designated. Martin Luther King s Birthday, 3rd Monday in January President s Day, 3rd Monday in February Memorial Day, Last Monday in May Juneteenth, June 19 Independence Day, July 4th or the Friday preceding or Monday following Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veteran s Day, November 11th or the Friday preceding or Monday following as designated. Thanksgiving Day, 4th Thursday in November Christmas Day, December 25th or the Friday preceding or Monday following as designated. Modified hours for Christmas Eve and New Year s Eve shall be coordinated with the VA representative. - Type of Contract: This contract will be under a firm-fixed-price Blanket Purchase Agreement. The contractor will be paid an hourly rate for each hour-long class or personal training hours. Cancelled Classes: The contractor will provide at least 24 hours notice to cancel a class. The contractor will notify the Program Manager or designee immediately if emergency conditions such as severe weather, hazardous road conditions, or personal emergencies prevent the instructor from showing to a scheduled class. For situations beyond the contractor s control, such as facility maintenance of the Wellness Center, the contractor will only be paid for a scheduled class when less than 24 hours notice has been provided to the contractor. The contractor will be paid for scheduled classes when the instructor is present, even if no participants show up. In this case, the instructor must wait at least 15 minutes, and then may leave upon signing a dated, blank sign-in sheet indicating no participants and notifying the program manager or designee. Emergencies: The instructor will call facility medical response staff for any participant injuries or accidents during a class or personal training session. If necessary, the instructor will call 911 for medical assistance. The instructor is responsible to administer care as deemed appropriate (CPR, etc.) for the circumstance until medical care arrives. VA Security Policies: Instructors are required to complete Privacy and HIPAA training and Privacy and Information Security training. The C&A requirements do not apply. A Security Accreditation Package is not required. A Local Business Associate Agreement between Butler VA Health Care System the contractor is not required. The contractor must obtain an identification card from the police department. - Contractor must complete VA Privacy and Information Security Awareness and Rules of Behavior and Privacy and HIPAA Focused Training courses prior to the performance of the contract and annually thereafter. Training must be completed in VA s TMS system (https://www.tms.va.gov/SecureAuth35/). Contractors must use the TMS Managed Self Enrollment method to complete the training in TMS. The point of contact must ensure that all contractors are validated in the PIH domain. Proof of training completion must be verified and tracked by the point of contact. A local business associate agreement is required. - Minimum Contractor Requirements for Service: Contractor must own or lease a facility within 5 miles of the Butler VA Healthcare System which offers a wellness center which provides the following: Pool/Swim Exercise, Group Exercise, Knockout Parkinson s classes, Pickleball classes, TRX (Total Resistance Exercise) Classes, and Yoga. The Contractor shall provide a list of all classes and amenities in which they provide. The Contractor shall be able to provide classes at both their facility and the Butler VA Healthcare System. The hourly fee covers all costs. No membership is needed at the contractor s facility. The instructor must have current cardiopulmonary resuscitation (CPR) certification. - Certification must be on file prior to instructing any classes. Instructor will provide TB test results prior to starting work. - Instructor will have at least one year of experience in fitness class instruction and personal training (certification preferred). Instructor will provide notice of any class changes a week before the class. A weekly schedule is made available and the instructor will ensure all participants sign-in prior to each class. Instructor will ensure all participants have completed and signed a consent form and liability waiver before participating in their first class. The completed/signed consent form and liability waivers will be kept by the Butler VA Health Care System staff (Health Promotion & Disease Prevention Program Manager or designee) and will be available to the instructor prior to each class. Instructor will educate participants on exercise safety. The Contractor shall provide a signed copy of VA Privacy Training within 30 calendar days after receipt of order and annually thereafter for each employee who will have access to any Veteran s information. Contractor must provide a designee to serve as the direct liaison between the contractor and the Butler VA Healthcare System. Contractor will be required to provide qualified staff who have obtained a lifeguard certification from a Pennsylvania Department of Health approved certification provider. Contractor shall ensure the facility has present, staff members who are certified in both Cardio-Pulmonary Resuscitation (CPR) and the use of Automated External Defibrillation (AED) devices. Contractor shall provide the types of all certifications held by the staff, along with the quantity for each if requested at any time during the period-of-performance by a VA representative. i.e., CPR-30; AED-12; lifeguard certification-9; personal trainers-12; etc. - Contractor must ensure that all fitness equipment, gym areas and pool areas are cleaned on a regular basis. Contractor will be responsible for reporting concerns or issues to the VA representative within 1 business day. Contractor is fully responsible for any claims of damage to personal property or personal injury due to the Contractor s gross negligence to any participant while participating in any of the activities. Attachment B - PRICE/COST SCHEDULE ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 - 3380.00 HR __________________ __________________ - Fitness Instruction & Training Services, in accordance with SOW - Ordering Period: 10-01-2024 to 09-30-2029. All quantities are estimates and payment is based on actual services performed. - Periods of Performance are issued with Orders - - - - GRAND TOTAL __________________ Attachment C Wage Determination Service Contract Act WD # 2015-4235 - "REGISTER OF WAGE DETERMINATIONS UNDER | - - - U.S. DEPARTMENT OF LABOR - - - - - - - THE SERVICE CONTRACT ACT - - - | EMPLOYMENT STANDARDS ADMINISTRATION - - By direction of the Secretary of Labor | - - - - WAGE AND HOUR DIVISION - - - - - - - - - - - - - - - - - - - - - - - - | - - - - WASHINGTON D.C. 20210 - - - - - - - - - - - - - - - - - - - - - - - - | - - - - - - - - - - - - - - - - - - - | - - - - - - - - - - - - - - - - - - - | - - - - - - - - - - - - - - - - - - - | Wage Determination No.: 2015-4235 Daniel W. Simms - - - - Division of - | - - - - - Revision No.: 27 Director - - - - - Wage Determinations| Date Of Last Revision: 07/22/2024 _______________________________________|____________________________________________ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Note: Contracts subject to the Service Contract Act are generally required to - pay at least the applicable minimum wage rate required under Executive Order - 14026 or Executive Order 13658. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _____________________________________________________________________________________ |If the contract is entered into on or |Executive Order 14026 generally applies to | |after January 30, 2022, or the - - - - |the contract. - - - - - - - - - - - - - - - | |contract is renewed or extended (e.g., |The contractor must pay all covered workers | |an option is exercised) on or after - |at least $17.20 per hour (or the applicable | |January 30, 2022: - - - - - - - - - - |wage rate listed on this wage determination,| | - - - - - - - - - - - - - - - - - - - |if it is higher) for all hours spent - - - | | - - - - - - - - - - - - - - - - - - - |performing on the contract in 2024. - - - - | ________________________________________|____________________________________________ |If the contract was awarded on or - - |Executive Order 13658 generally applies to | |between January 1, 2015 and January 29,|the contract. - - - - - - - - - - - - - - - | |2022, and the contract is not renewed |The contractor must pay all covered workers | |or extended on or after January 30, - |at least $12.90 per hour (or the applicable | |2022: - - - - - - - - - - - - - - - - |wage rate listed on this wage determination,| | - - - - - - - - - - - - - - - - - - - |if it is higher) for all hours spent - - - | | - - - - - - - - - - - - - - - - - - - |performing on the contract in 2024. - - - - | _____________________________________________________________________________________ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - The applicable Executive Order minimum wage rate will be adjusted annually. Additional - information on contractor requirements and worker protections under the Executive Orders - is available at www.dol.gov/whd/govcontracts. ____________________________________________________________________________________ State: Pennsylvania - Area: Pennsylvania Counties of Allegheny, Armstrong, Beaver, Butler, Fayette, - Washington, Westmoreland ____________________________________________________________________________________ - - - - - **Fringe Benefits Required Follow the Occupational Listing