R425--FY26 Services (Base plus 4) - WNY ECP/LOTO Procedures - 528/528A4

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.
This solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).
The associated North American Industrial Classification System (NAICS) code for this procurement is 541330, with a small business size standard of $12.5 million. The FSC/PSC is R425.
The Western New York VA Healthcare System (WNYHCS), Buffalo campus and Batavia campus specifically, are seeking to purchase Lockout Tagout (LOTO)/Energy Control Procedures (ECP) implementation and software/maintenance services for one (1) base year plus the provision of four (4) option years.
All interested companies shall provide quotations for the following: See attached Scope of Work (SOW) and pricing worksheet.
Place of Performance Address: Buffalo VA Medical Center
3495 Bailey Avenue Buffalo, NY 14215 Country:

Address:
Country:
USA
And
Batavia VA Medical Center 222 Richmond Avenue Batavia, NY 14020 USA
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services
Site Visit: Contractors have opportunity to attend a site visit on Wednesday, June 17th, 2026, to view the requirements at each facility. Contractors shall email the CO (Nathan.Northrup@va.gov) no later than Tuesday, June 16th, 2026, with their intention to attend and specifics will be provided in return. No other site visits will be provided. Contractors that do not attend the site-visit will not be excluded from competition; however, Contractors are encouraged to visit the site to gauge the complexity of this requirement.
Questions/Requests for Information: Shall be sent to the Contract Officer via email at Nathan.Northrup@va.gov no later than June 19th, 2026, 16:00EST.
All quoters shall submit the following at minimum: Capability statement demonstrating technical capability and approach to meet all the requirements of the SOW and all evaluation factors listed in section 2 below, and a completed 36C24226Q0539 Pricing Worksheet .
All quotes shall be sent to the Contract Officer via email at Nathan.northrup@va.gov no later than June 26th, 2026, 12:00EST.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. [CO will include basis of evaluation in the quote/offer, e.g., Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.]
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.
The following are the decision factors: Technical: The quotation will be evaluated to the extent in which it can meet or exceed the Government s requirements outlined in the Statement of Work (SOW). Compliance with standards Experience and Expertise Training and certification Proposed schedule/timeline Subcontracting plan Quality assurance Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. No relevant past performance shall be rated as neutral past performance. Price: The Government will evaluate the price by adding the total of all line-item pricing (see attached pricing worksheet). The total evaluated price will be that sum. Options: The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. FAR 52.219-1 Small Business Program Representations FAR 52.233-2 Service of Protest FAR 52.240-90 Security Prohibitions and Exclusions Representations and Certifications FAR 52.252-1 Solicitation Provisions Incorporated by Reference 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements Representation 52.204-7 System for Award Management Registration 52.229-11 Tax on Certain Foreign Procurements Notice and Representation FAR 52.252-5 Authorized Deviations in Provisions VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference 852.233-70 Protest Content/Alternative Dispute Resolution 852.233-71 Alternate Protest Procedure
The following solicitation clauses apply to this acquisition:
FAR 52.217-9, Option to Extend Term of the Contract FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors FAR 52.240-91, Security Prohibitions and Exclusions FAR 52.252-2 Clauses Incorporated by Reference 52.203-6 Restrictions on Subcontractor Sales to the Government 52.203-16, Preventing Personal Conflicts of Interest 52.203-17, Contractor Employee Whistleblower Rights 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-13, System for Award Management Maintenance 52.209-6, Protecting the Government s Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services 52.217-8, Option to Extend Services 52.219-8, Utilization of Small Business Concerns 52.219-28, Post award Small Business Program Rerepresentation 52.222-3, Convict Labor 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on Veterans 52.222-40, Notification of Employee Rights Under the National Labor Relations Act 52.222-41, Service Contract Labor Standards 52.222-42, Statement of Equivalent Rates for Federal Hires 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment 52.222-50, Combating Trafficking in Persons 52.222-54, Employment Eligibility Verification 52.222-55, Minimum Wages for Contract Workers Under Executive Order 14026 52.222-62, Paid Sick Leave Under Executive Order 13706 52.223-5, Pollution Prevention and Right-to-Know Information 52.223-23, Sustainable Products 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.228-5, Insurance Work on a Government Installation CL-120, Supplemental Insurance Requirements 52.229-3, Federal, State, and Local Taxes 52.232-33, Payment by Electronic Funds Transfer System for Award Management 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.233-3, Protest After Award 52.233-4, Applicable Law for Breach of Contract Claim 52.237-2, Protection of Government Buildings, Equipment, and Vegetation 52.244-6, Subcontracts for Commercial Products and Commercial Services
VAAR 852.204-72 Personnel Vetting and Credentialing VAAR 852.219-75, VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference 852.201-70, Contracting Officer s Representative 852.203-70, Commercial Advertising 852.204-70, Personal Identity Verification of Contractor Personnel 852.219-73, VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses 852.222-71, Compliance with Executive Order 13899 852.232-72, Electronic Submission of Payment Requests 852.242-71, Administrative Contracting Officer To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Late submissions shall be treated in accordance with the solicitation provision at RFO 52.212-1(c).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact Nathan Northrup, Contract Officer RPO East, NCO 2 Contracting Office Nathan.Northrup@va.gov