R499--502-23-3-5048-0414 - Joint Commission Survey - Statement of Conditions- (VA-23-00074640)

This is a SOURCES SOUGHT NOTICE ONLY This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The Network Contracting Office (NCO) 16 is seeking preferably Service-Disabled Veteran Owned Small Businesses, Veterans Owned Small Businesses, or Small Businesses (but will accept other than small business for market research purposes), capable of providing To update The Joint Commission Statement of Conditions (SOC) for the Alexandria VA Healthcare System Pineville, LA. Buildings 45, 9, and 7 and Jennings LA CBOC, Lafayette LA CBOC, Fort Polk LA CBOC, Natchitoches LA CBOC, and Lake Charles LA CBOC. The scope of services will include the following: 1. Conduct a survey of the buildings in order to determine compliance with both the Current editions of NFPA 101, Life Safety Code. 2. Provide recommendations for the appropriate occupancy classification for each section of each building. 3. Evaluate the existing fire and smoke barrier walls and make recommendations to decommission the walls and cross corridor doors that are no longer required. 4. Conduct a random (10%) survey of fire and smoke barrier walls above the accessible ceilings to confirm location and construction. On redlined drawings, denote wall deficiencies noted for future repair. 5. Identified and documented deviations from NFPA 101 so that maintenance related work orders and Plan(s) for Improvement (PFI) can be developed. 6. Review our electronic Joint Commission data and assist in its update. 7. The following data shall be presented in a format using Microsoft Word. A. Statement of Qualifications. B. General building description including height, size, construction classification and occupancy. C. Information provided by the medical center regarding any equivalencies approved by The Joint Commission (if any). D. Life Safety Assessments. E. Small scale floor plan drawings showing the current room layout, fire walls, smoke barrier walls, smoke compartment names or designations and occupancy classification for each floor, also identify suites, hazardous rooms and keynote any special life safety features i.e. equivalencies. F. Make recommendations on how to correct any noncompliant items that are not correctable by simple, straight forward methods. G. Prepare a preliminary Plan for Improvement in the draft submittal for any items that is not correctable under our work order system. After receiving the medical center s input, complete the PFI for inclusion in the final SOC documents. 8. All minor deficiencies that are best corrected through normal maintenance efforts or work orders shall be provided by separate letters and lists. These deficiencies will only be included in the draft SOC documents. 9. Three draft copies of the SOC documents will be submitted for review. 10. Provide follow-up technical support by telephone/electronic mail to your staff on the 2013 Statement of Condition or other fire related issues leading up to the next Joint Commission survey for a total of 12 hours anticipating an average of 1 hour a month. 11. Provide Two master to the chief of safety and three numbered copies of the SOC documents and a computer CD containing the final SOC documents and drawings. 12. Update electronic Joint Commission data to reflect final SOC document conditions (Provided eSOC access only status is granted by the Medical Center). 13. Provide an exit conference after all surveys are completed with Alexandria VA Health Care System Chief of Safety, Fire Chief, Engineering, and Leadership staff to discuss findings and trends for a total of two hours. Applicable Documents: The Joint Commission Manual Contractor Requirements Delivery is required within 180 days. Government Requirements The hospital will provide a CD containing the most current electronic drawing files (in AutoCAD) and current fire and smoke barrier wall arrangements for review and re-plotting prior to our site survey. Access to the necessary keys to access all areas, a full-time escort or general engineering keys and an escort for two hours each day so access and survey of all areas of the building can be conducted. Completion of draft documentation within 30 days of site survey will be required. Final documentation will be prepared within two weeks after receipt of the final review comments. Deliverables: One master to Chief of Safety and three numbered copies of the SOC documents and a computer CD containing the final SOC documents and drawings. The NAICS code is 922160 Fire Protection. Responses must be received by no later than 3:00 p.m. Central Standard Time, Friday, June 9, 2023. Responses shall be emailed to contact@example.gov. Capabilities Statements to include DUNS number. Facsimile or Telephonic responses will not be accepted. Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award (as applicable). SAM: https://www.sam.gov/portal/public/SAM/ VETBIZ: https://www.vip.vetbiz.gov/Public/Search/Default.aspx (SDVOSB/VOSB) VETS 4212 (Veteran owned small Business are reminded of Reporting Requirements): https://www.dol.gov/vets/vets4212.htm DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. No quotes will be accepted.