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This Government Contract opportunity from Department Of Veterans Affairs was posted on June 9, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

R499--INTENT TO SOLE SOURCE Instrument Etching and NuTrace Laser Scanner for VA San Francisco Healthcare System

Closed
36C26126Q0810Federal

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The Department of Veterans Affairs, through Network Contracting Office 21, intends to award a sole source contract to Martin AIJS, LLC for surgical asset marking and data entry/editing services at the San Francisco VAMC, specifically within the Sterile Processing Services unit. This action is authorized under FAR Subpart 5.2 and is classified as a commercial item procurement under NAICS code 332812 and Product Service Code R499. The contract will provide on-site laser and electrochemical marking of surgical instruments, as well as standardized data entry and editing within the CensiTrac asset management system to enable instrument-level tracking. The vendor must deploy a team of 3 to 5 certified personnel each day, all required to hold PIV cards and be certified to operate a Class 1 laser, to complete the marking of 20,000 instruments at a minimum rate of 800 per day within a 30-day period starting September 17, 2026, and concluding no later than September 25, 2026. Work will follow an 8-hour day, five-day work week schedule. The vendor must coordinate with the Contracting Officer Representative, Sterile Processing Services, and Logistics at least one month in advance of the service date and will not access any VA sensitive information, eliminating the need for security accreditation or C&A requirements. Responses to this intent notice must be submitted via email to Lydia Anderson by 10:00 AM PST on June 12, 2026, and must include clear and convincing evidence of capability to perform the work by the required date; no telephone inquiries are permitted and late submissions will not be considered. While this is not a solicitation and no competitive bidding will occur, interested parties are invited to demonstrate their capacity to meet the requirement, though the government retains full discretion over the sole source determination.

General Info

Sole source contract to Martin AIJS for laser etching and data entry of 20,000 surgical instruments.

Agency

Department Of Veterans Affairs → 261-NETWORK Contract Office 21 (36C261)View Agency

NAICS

332812 - Metal Coating, Engraving (except Jewelry and Silverware), and Allied Services to ManufacturersView NAICS

Place of Performance

CA

Set-Aside

NONE

Documents

(1)

Intent to Sole Source 36C26126Q0810 for Instrument Etching and Laser Scanner

DOCXspecial-notice

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Timeline

PhaseClosed
Posted

special-notice

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs → 261-NETWORK Contract Office 21 (36C261)
Contacts1 person available
OfficeMATHER, CA, 95655, USA
Organization / Agency
Department Of Veterans Affairs → 261-NETWORK Contract Office 21 (36C261)
View Agency Profile
Office AddressMATHER, CA, 95655, USA
Contacts
Lydia AndersonContracting Officer

Full Description

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This is an intent to sole source award notice for commercial items prepared in accordance with FAR Subpart 5.2, Synopses of Proposed Contract Actions. This announcement constitutes the only notice of intent to sole source and synopsis of proposed action. No solicitation will be issued. The Department of Veterans Affairs, VHA, Network Contracting Officer (NCO) 21 intends to award a sole source contract to Martin AIJS, LLC, for laser Etching and Data entry/editing services will provide a surgical asset marking service offering laser, electrochemical and other markings services to keep SPS in complete control of the facilities surgical inventory and allow SPS to track to the instrument level, through CensiTrac, the facilities surgical asset management system. The proposed contract will start September 17, 2026, through September 25, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 332812 - Product of Service Code for this requirement is R499. THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE PROPOSALS OR QUOTATIONS. A SOLICITATION WILL NOT BE POSTED. Interested parties may identify their interest and capability to respond to the requirement by 10:00 AM PST June 12th, 2026, via email to Lydia.anderson@va.gov. No telephone calls will be accepted or entertained. No exceptions. All responses must be received by the closing date specified herein. Late submissions will not be considered by the Government. Any response to this notice must show clear and convincing evidence that the responding company can provide the same services by the required date. However, a determination by the Government to not compete is solely within the discretion of the Government.
(SPS) GENERAL SPECIFICATIONS FOR PURCHASE OF MARTIN AIJS, LLC SERVICES AND DATA ENTRY/EDITING SERVICES FOR STERILE PROCESSING SERVICES
Background Currently, there is an instrument tracking system in Sterile Processing Services (SPS). This tracking system is an electronic tracking and data management system for surgical instruments. The purpose of this web-based application is to provide information on the history and utilization of surgical instruments. Project Scope Martin AIJS, LLC via their Laser Etching and Data entry/editing services will provide a surgical asset marking service offering laser, electrochemical and other markings services to keep SPS in complete control of the facilities surgical inventory and allow SPS to track to the instrument level, through CensiTrac, the facilities surgical asset management system. This initial service will provide marking for surgical instrumentation. Specifications The SF VAMC & Martin AIJS, LLC service specifications are designed to outline all the SF VAMC SPS requirements. These requirements will be provided by the Contracting Officer Representative (COR) before final approval. The marking service system must include the following: On site instrumentation marking via Martin AIJS, LLC provided individuals and resources. Minimum of 3 staff per day with a maximum of 5 staff, with a PIV card. Certified to operate a Class 1 Laser. Data entry/editing standardizes vendors, catalog numbers, substitutes, and maintenance requirements within the SPS CensiTrac system. FY 2026 completion within 30 days from start date. Workday will consist of 8hrs. each day with a 5-day work week. A total of 20,000 instruments marked and serviced (tape removal) in total, with a minimum of 800 instruments per day. Will not access VA sensitive information. The C&A requirements do not apply, and that a Security Accreditation Package is not required. Service Location: San Francisco VAMC (SPS) 4150 Clement Street San Francisco, CA 94121
Delivery Requirements: The Vendor shall notify the COR to plan the service date. This notification shall be provided at least one month prior to the vendor-anticipated service date. The Vendor shall plan and coordinate with the COR, SPS, and Logistics.

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