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R602--523-26-2-7806-0161: Reusable Medical Devices Transport (VA-26-00035617)

Awarded
36C24126Q0219Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Department of Veterans Affairs, through its Network Contracting Office 1 in Augusta, Maine, has awarded a firm-fixed price contract valued at $143,500 for the non-emergency ground transportation of Reusable Medical Devices (RMDs), laboratory specimens, mail totes, general supplies, and laundry between multiple VA Boston Healthcare System campuses, including Jamaica Plain, West Roxbury, Brockton, and Lowell CBOC. This contract is strictly set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with eligibility based on verification in the VetBiz VIP database, and includes mandatory compliance with limitations on subcontracting under FAR 52.219-14. The one-year performance period requires two scheduled round trips Monday through Friday, plus up to six contingency trips, with services governed by stringent standards set forth in ANSI/AAMI ST79 and AAMI TIR109:2025. All transport must maintain tightly controlled environmental conditions—specifically 66–72°F and 30–60% humidity—in vehicles equipped with dedicated climate systems independent of passenger compartments, and temperature and humidity must be recorded on a standardized checklist before departure and upon arrival. Clean and contaminated items must be physically segregated using color-coded, leak-proof containers: biohazard materials transported in red, puncture-proof, latching containers, while clean items are stored in green/blue totes marked with “clean” tags, never allowed to touch one another or be transported in vehicle trunks. Vehicles must be terminally disinfected after each use with hospital-grade disinfectants, equipped with spill kits and PPE, and must not transport VA personnel or access IT systems. Drivers must be professionally trained in OSHA, DOT, and IAHCSMM standards, wear uniforms with VA-approved ID badges, speak fluent English, and hold valid commercial driver’s licenses. Comprehensive chain-of-custody documentation, including manifests with origin, destination, timestamps, temperatures, and signatures from both driver and VA receiver, is mandatory and retained as permanent records. Weekly cleaning logs and monthly performance reports are required, and any loss, damage, or contamination of RMDs must be reported within 24 hours, with the contractor fully liable for replacement costs. The contract includes a Quality Control Plan and is subject to unannounced inspections by the VA’s Contracting Officer’s Representative, though no specific individual has been named to that role. Evaluation for award followed a trade-off process prioritizing technical capability

General Info

VA seeks SDVOSB/VOSB transportation services for reusable medical devices in Boston, bids due May 18, 2026.

Contract Value

$186,700

NAICS

492110 - Couriers and Express Delivery Services

Place of Performance

ME, USA

Set-Aside

SDVOSBC

Award Issued Date

Documents

7

36C24126Q0219 Amendment 0001 to RFQ for Reusable Medical Devices Transport

DOCX, High priority: read this first3 pages · amendment
High

Combined Synopsis/Solicitation for RMD Transportation Services RFQ

DOCX, High priority: read this first20 pages · rfq
High

RFQ 36C24126Q0219 RMD Transport VA-26-00035617

DOCX, High priority: read this first3 pages · rfq
High

S02Combined Synopsis Solicitation Amendment 0001 for RMD Transportation Services

DOCX, High priority: read this first20 pages · amendment
High

VA Boston Healthcare System SOW for Reusable Medical Device Transport Services

PDF, High priority: read this first13 pages · sow
High

Award 36C24126P0450 - Reusable Medical Devices Transport

DOCX, Low priorityaward
Low

Sources Sought Notice 36C24126Q0219 for RMD Transport VA Boston

DOCX, Low priority3 pages · sources-sought
Low

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Timeline

2 updates
PhaseAwarded
Posted

Sources Sought

Type Changed

Sources Sought → Combined Synopsis

Notice updated

Response deadline changed from Apr 3, 2026 to May 18, 2026. The notice title changed. The notice description changed. The point of contact changed.

Notice updated

Notice details unchanged. Attachments may have changed.

Awarded

Contract was awarded

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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs → 241-NETWORK Contract Office 01 (36C241)
Contacts1 person available
OfficeTOGUS, ME, 04330, USA
Office AddressTOGUS, ME, 04330, USA
Contacts
Jessica MartinContract Specialist

Full Description

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This is a combined synopsis/solicitation amendment 0001 with Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB) set-aside for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06. The associated North American Industrial Classification System (NAICS) code for this procurement is 492110 Couriers and Express Delivery Services with a small business size standard of $21.5 million. The Department of Veterans Affairs Network Contracting Officer 01 is seeking to purchase the supplies or services described in the following Statement of Work.
This is a combined synopsis/solicitation amendment 0001 notice synopsizing a solicitation to satisfy the requirements of FAR 5.201 and 5.203. All interested parties should register via SAM.gov interested vendors list. It is the responsibility of the offeror to monitor and download amendments from SAM.gov Federal Business Opportunities, which may be issued to this solicitation. In accordance with FAR 52.204-7, FAR 2.101, and VAAR 802.101, prospective firms must be registered in SAM (www.sam.gov), and in VetCert (Veteran Small Business Certification (sba.gov)) databases prior to award. (Note: In accordance with Public Law 109-461, 38 USC 8127, and NDAA 2021, all vendors claiming Small Business status in accordance with the Veteran's First Contracting Program must be VERIFIED and CERTIFIED by the Small Business Administration (SBA) to be a Small Business, Veteran Owned Small Business, or Service Disabled Veteran Owned Small Business). Also, to qualify for a VA contract, ALL vendors must be vendorized by completing Form 10091 at URL  https://www.cep.fsc.va.gov/ . The purpose of this solicitation amendment is to: 1) Revise the SOW and CLINs on Microsoft Word document named S02 Combined Synopsis Solicitation- RMD Transportation Services. 2) Extend the solicitation close date from 04/03/2026 to 05/18/2026 at 9:00AM EST. Offerors should carefully follow instructions included in FAR provision 52.212-1 and for evaluation criteria specified in FAR provision 52.212-2. Pricing should be identified on Price/Cost Schedule located on page 1 of combined synopsis solicitation. Interested persons may contact the Contract Specialist via email at contact@example.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.

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