This Combined Synopsis/Solicitation opportunity from Department Of Veterans Affairs was posted on September 9, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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R614-- SG160 Records Removal Questons

Closed

36C24125Q0742Federal

Submission Closed09/12/2025, 05:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561990

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1 day ago

DEADLINE

in about 1 month

AI Contract Overview

The Department of Veterans Affairs Connecticut Healthcare System is seeking vendors capable of providing secure collection, transportation, and destruction of outdated media and X-ray films stored at their West Haven facility. The project involves handling approximately 20 shelves filled with boxes of media/media past their disposition dates, requiring proper destruction and documentation. Vendors must meet security requirements, including obtaining necessary credentials and coordinating with security personnel, and must provide all labor, equipment, and materials necessary for shredding and disposal services. The contract emphasizes strict adherence to records management laws and policies, ensuring all data and records generated are owned by the government and handled securely, with no unauthorized retention, dissemination, or destruction. Interested vendors must register in the System for Award Management (SAM) and, if applicable, in the VetBiz database, and submit capability statements demonstrating their ability to meet the scope of work. The solicitation is a sources sought notice for market research purposes, with no immediate contract award or quotations being requested at this stage.

General Info

Removal and destruction of VA X-ray films by small businesses, lump-sum payment, proposal due September 12, 2025.

Agency

Department Of Veterans Affairs → 241-NETWORK Contract Office 01 (36C241)

NAICS

561990 - All Other Support Services

Place of Performance

VA Connecticut Healthcare System Building 1 room SG-160 950 Campbell Avenue, West Haven, CT, 06516, USA

Set-Aside

SBA

Documents

36C24125Q0742+0001.docx

36C24125Q0742_1.docx

IMG_5335.jpeg

IMG_5336.jpeg

IMG_5337.jpeg

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

1 update

PhaseClosed

PostedAug 7

Sources Sought

Type ChangedAug 28

Sources Sought → Combined Synopsis

Notice updatedSep 9

The notice title changed. The notice description changed. The point of contact changed.

Response DeadlineSep 12

Deadline has passed

Submission Closed

09/12/2025, 05:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 241-NETWORK Contract Office 01 (36C241)

Contacts1 person available

OfficeTOGUS, ME, 04330, USA

Organization / AgencyDepartment Of Veterans Affairs → 241-NETWORK Contract Office 01 (36C241)

Office AddressTOGUS, ME, 04330, USA

Contacts

Jeffrey S. FlemingContracting Officer

contact@example.gov

+1 (555) 000-0000

Full Description

Page 1 of 2 Questions: 36C24125Q0742 # Answers Questions 1. NO, the due date will not be extended. Will the agency consider extending the offer due date for a question period and review of answers? 2. No badging required Will badging be required? If so, are you using USAccess, e-Quip, or another system for badging? 3. Yes, Raised level Do you have a loading dock? If "YES" - is it raised or ground level? 4. Box truck yes. Loading dock area is limited space Is there room to park a semi truck at the purge location? If not, can we park a 28 foot Box truck? 5. Raised dock available If no raised or flat dock, how far away do we have to park from the file room? 6. File room door is less than 40 inches What is the width of file room door? Are there any smaller doors between the file room and the loading dock/loading area? 7. Pallet will fit all the way to the room but not inside. Can we fit a 40 x 48 inch pallet through the hallways/elevators leading to the loading dock? (we must be able to move a pallet and/or film cart through each door between the file room and the loading dock/loading area) 8. None When moving the film from the file room to the loading dock - are there any special requirements? (i.e. avoid special flooring, avoid patients visibility, multiple floors requiring an elevator, restricted access) 9. Same floor- approx. 40ft Approximately how many feet away is the loading dock/loading area from the file room? Is the file room on the same floor as the loading dock/loading area? 10. Normal business hours 7am-4:30pm. What hours will we be allowed access to the loading dock/area? 11. Site walk was made available for vendors to view. No storage access. Please provide pictures of the following: File room rows/aisles/shelving units Close up of front and top of film jackets Loading dock/parking areas >Areas to store 20 barrels/10 pallets if available 12. The area outside the file room can be closed. Possible to fit two skids. Is there a secure area that materials can be kept short term while purging? Recommend to take to box truck once it s full (i.e. Several Film Carts and/or 40" x 48" skids) If not - where do you recommend the materials be stored? 13. Normal business hours 7am-4:30pm. What hours will we be allowed access to the file room/film storage location? (preferred hours are 7:00 a.m. to 7:00 p.m.) 14. Building two Basement Level. Same level as the loading dock. Describe the file room/film storage location (i.e. separate facility, off site warehouse, in the basement, trailer behind parking lot, etc.) 15. Rolling racks. Describe the room where the film is stored. (i.e. rolling racks, fixed shelves, narrow aisles, very little space for purged materials, etc.) 16. Unknown, and not relevant to destruction. How are the patient files stored? (i.e. sorted by year, all years mixed together, alphabetically by patient name, MRI Number, etc.) 17. Unsure of the state of files. Is the file room flooded, and is there any water damage to the materials we will be destroying? 18. There was a site walk on 09/03/25 at 9am to view the materials, there is not a determined volume or poundage. Can you confirm how much needs to be destroyed, like poundage? 19. Price to remove all material, not on poundage or volume. do you just want us to price it per pound? 20. No known flood Was there a flood in the building or what happened to the floor? 21. Building two Basement Level. Same level as the loading dock. What floor are the records on? 22. Photos are for reference only, and not a measure of volume/weight/size of materials. Is everything that needs to be destroyed in the photos provided? 23. Normal business hours 7am-4:30pm. What hours will be have access to the building? 24. Photos are for reference only, and not a measure of volume/weight/size of materials. If the photos represent the entire lot, it may be only part of the lot. 25. Answered above. Is there limited access to the room where it's located? If it is on a ground level, a basement, or two or more floors. Is there an elevator? And how far from the elevator is the film located? The distance between the room and the elevator (if any), and the distance from the room/elevator to where we can park a 26ft truck? 26. Invoice at completion, and receipt of destruction documents. Would you allow the contractor to submit an invoice during the X ray film / medical records disposal project? This would help with operational expenses.