R614--Shredding service Providence VAMC Providence RI

The Department of Veterans Affairs is preparing to issue a solicitation for shredding services at the Providence VA Medical Center and its associated clinics, designated as a Service-Disabled Veteran Owned Small Business set-aside under NAICS code 561990 with a size standard of $16.5 million. The upcoming contract aims to provide secure destruction of sensitive, confidential, and medical records, requiring the contractor to furnish all containers, ensure secure handling, and witness destruction either by VA personnel or authorized contractor employees. The contract will be a firm fixed price purchase order with an initial performance period of one year, plus four optional years, but specific delivery schedules, quantities, or pricing details are not yet available. The contractor must comply with all relevant federal and state regulations for transportation and destruction, maintain liability insurance, and ensure proper labeling of containers indicating acceptable and non-acceptable items. The VA emphasizes security, confidentiality, and witnessing of destruction, with no requirement for document pre-sorting or removal of fasteners. This notice is a presolicitation market research effort to identify capable small and veteran-owned businesses, including SDVOSBs and VOSBs, to determine if a set-aside is warranted. Interested firms must register in SAM and VetCert (if veteran-owned), provide proof of registration, and submit company details, technical capability documentation, and references by the response deadline. No formal evaluation criteria, proposal submission, or award process is described at this stage, as this is solely for market research. The VA will review responses to assess capability and interest, and future solicitations will specify detailed terms, conditions, and evaluation factors. All responses are to be submitted via email to the designated contracting officer by October 30, 2025, with no costs reimbursed for response preparation.