Radiologic Technologist

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. RADIOLOGIC TECHNOLOGIST SERVICES General Information- The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas, intends to award a firm-fixed price indefinite-delivery, requirements type contract for the provision of radiologic technologist services to be performed at the United States Penitentiary (USP) Lee located in Pennington Gap, VA. USP Lee currently houses approximately 1600 male inmates and is considered to be a maximum security institution. Additionally, the USP also administers an adjacent federal prison camp (FPC) that currently houses approximately 130 minimum custody inmates. General information regarding the Bureau of Prisons (BOP) and its facilities is located at www.bop.gov. Place of Performance- Services will be performed on-site at USP/FPC Lee, Lee County Industrial Park, Hickory Flats Road, Pennington Gap, VA 24277. Schedule- Services will normally be required two days per week, Monday through Friday, 7:30 a.m. - 3:30 p.m (excluding Federal Holidays). Services will be ordered in 2 (8) hour session and are not expected to exceed 16 hours per week. Services may be provided on an as-needed basis and subject to call for service or cancellation of service, due to unforeseen security issues. The Contracting Officers Technical Representative (COTR) shall be responsible for establishing the performance schedule. Exact times are negotiable. Scope of Work- Radiologic Technologist services will be provided in the method commensurate with the local community. In general, contract staff will maintain the radiological program within the scope of professional certification, according to all federal, state, and local laws; agency policy and guidelines; and department procedures. Contract radiologic technologist will perform diagnostic radiologic testing on patients upon receipt of written referral from medical staff, prep films for radiologist interpretation, and facilitate communication of x-ray readings and reports between radiologist and ordering physician. In addition to taking x-rays, contract staff will assist with filing of x-ray reports, ensure inspections and maintenance of equipment are scheduled when necessary, and supplies are ordered as needed. Contract staff will help to maintain institutions dosimetry program, silver reclamation program/recycling, and coordination of biennial radiation surveys. Minimum Qualification Requirements- Individuals performing service under contract award must hold a valid national (ARRT) American Registry of Radiographic Technologist certification and must hold a valid and current license to perform radiologic technology as outlined in the regulations governing the licensure of Radiologic Technologists from the Virginia Board of Medicine. Additionally, candidates must have a minimum of one year of experience in Radiological Technology. Individuals with experience performing service in a correctional setting is desired. Evidence of qualification must be included with quote for consideration. In the case of a company, the contractor shall provide, with their quote, the name of the candidate(s) that will be providing services at the USP/FPC and photocopies of documents evidencing their candidate(s) ability to meet qualifications to perform required services. Examples of documentary evidence include certificates, diplomas, letters of recommendation, etc. Institution Security and Inmate Management- The contractor agrees to adhere to all regulations prescribed by the institutions in regards to the safety, custody, and conduct of inmates. Prior to commencing service under any contract, the contractor will be provided with a security and BOP procedures orientation session, consisting of four hours. The provision of services under this proposed contract will require frequent and unsupervised contact with inmates. The contractor will not be responsible for the management of inmates except to ensure that those inmates involved in activities within the contractors scope of work shall abide by all rules, in effect, to ensure the safety and well being of all participants. The BOP requires all non-employees to sign in and out of the institution for security reasons. Additionally, the contractor will be required to wear an ID badge, provided by the Government, at all times within the confines of the USP/FPC. CONTRACT PRICING - Contract pricing should include all charges to the Government for performing the services required by this contract (e.g., insurance, overhead, profit, supervision, minimum wages, etc.). The quantity of services to be provided by the Contractor is estimated below and is not a representation to a quoter or contractor that the estimated quantities will be required or ordered or that conditions affecting requirements will be stable or normal. Contract pricing shall be based upon a per session rate and a session is defined as one (1) hour in duration. Quoters are hereby notified that the Government intends to evaluate quotes and extend an offer of contract award in accordance with FAR 52.212-1(g). PRICING METHODOLOGY - The quantity of service to be provided by the contractor is estimated below and is not a representation to a quoter or contractor that the estimated quantities will be required or ordered or that conditions affecting requirements will be stable or normal. Pursuant to FAR 17.203(b), the Governments evaluation of quotes shall be inclusive of options. Pursuant to FAR 17.203(d), the quoter may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered. CONTRACT CLAUSES: 52.252-2 -- Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a FAR clause may be accessed electronically at this address: www.acquisition.gov. Full text copies of Justice Acquisition Regulation (JAR) clauses or BOP clauses may be requested in writing from the Contracting Officer. 52.212-4 Contract Terms and Conditions--Commercial Items (FEB 2007) with addendum to incorporate the additional clauses listed below into this solicitation and any resulting contract. 52.204-4 Printed or copied doubled-sided on recycled paper (AUG 2000) 52.204-9 Personal Identity Verification of Contractor Personnel (SEP 2007) 52.223-5 Pollution Prevention and Right to Know Information (AUG 2003) 52.224-1 Privacy Act Notification (APR 1984) Medical records and patient health information. 52.224-2 Privacy Act (APR 1984) 52.232-18 Availability of Funds (APR 1984) 52.237-7 Indemnification and Medical Liability Insurance (JAN 1997) $100,000 per specialty per occurrence 52.253-1 Computer Generated Forms (JAN 1991) The following clauses will be incorporated into a resultant contract in full text with applicable fill-in information as noted: 52.216-18 Ordering (OCT 1995) - (a) from the first day of the effective performance period through the last day of the effective performance period 52.216-19 Order Limitations (OCT 1995) - (a) less than one session; (b) (1) the estimated quantities identified in the Schedule of Items within the current performance period; (b) (2) the estimated quantities identified in the Schedule of Items within the current performance period; (b) (3) 30 days; (d) 5 days 52.216-21 Requirements (OCT 1995) - (f) after the last day of the effective performance period 52.217-8 Option to Extend Services (NOV 1999) - prior to expiration of the current performance period 52.217-9 Option to Extend the Term of the Contract (MAR 2000) - on or before the first day of the option period; 60 days; but excluding the exercise of any option under the clause at 52.217-8 which is also incorporated into this contract, shall not exceed five (5) years. 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) - beyond September 30th of the Base year or any option year exercised; beyond September 30th of the Base year or any option year exercised. Contracting Officers Technical Representative (JAR 2852.201-70) (a) Unsafe Conditions due to the Presence of Hazardous Material (JAR 2852.233-70) Department of Justice (DOJ) Residency Requirement - BOP clause (JUN 2004) Notice of Personnel Security Requirements (OCT 2005) Security of Personal Data (DEC 2006) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (SEP 2007)- (b) 5, 7, 9, 16, 18, 19, 20, 21, 22, 24 Alternate l, 34; (c) 1- WD 2005-2499 Revision 5 - $19.02 for occupational code 12305. OTHER CONTRACT TERMS AND CONDITIONS: Type of Contract: A resultant contract will be an indefinite delivery/requirements type contract with firm-fixed pricing. It is anticipated that contract award resulting from this solicitation will be made approximately December 12, 2008. Performance Period: The periods of performance of the resulting contract shall be Base Year - Effective Date of Award (EDOA) thru 12 months; Option Year 1 - 13 months from EDOA thru 24 months; Option Year 2 - 25 months from EDOA thru 36 months; Option Year 3 - 37 months from EDOA thru 48 months; Option Year 4 - 49 months from EDOA thru 60 months. The contractor shall commence performance of services under this contract, by submitting required documentation to initiate security clearance, within 14 calendar days from effective date of award of the contract. In accordance with FAR 46.503 and 46.403(a)(6), the place of acceptance for services under this contract is at the destination, USP Lee located near Pennington Gap, Virginia. Ordering Official: Task orders may be issued only by the Contracting Officer, Administrative Contracting Officer, or an ordering official for the institution with an appropriate certificate of appointment or a delegation of authority for commercial purchase card purchases. Security and Investigative Requirements: The employees of the contractor entering the institution may be required to meet certain security requirements prior to entering the institution. Primary concerns are the amount of contact that may occur between the contractor and his/her employees with the inmate population during the performance of the contract. Contractor employees are allowed access to the institution at the sole discretion of the Warden of the institution. The program manager at UPS/FPC Lee is responsible for conducting the appropriate law enforcement check on all contractor staff that may need access inside the prison facility. The following investigative procedures may be performed: 1). National Crime Information Center (NCIC) check; 2). DOJ-99 (Name Check); 3). FD-258 (fingerprint check); 4). Law Enforcement Agency checks; 5). Vouchering of Employers; 6). Resume/Personal Qualifications; 7). OPM-329-A (Authority for Release of Information); 8). National Agency Check and Inquiries (NACI) check (if applicable); and 9). Urinalysis Test (for the detection of marijuana and other drug usage) By submitting a quote for service, the contractor and its employees agree to complete the required documents and undergo the listed procedure. An individual who does not pass the security clearance will be unable to enter the BOP facility. Any individual employed by the contractor who is deemed not suitable by the BOP requirements will not be granted access to perform services under the contract. This is a condition of the contract. Finally, the contractor shall be in compliance with 8 CFR 274a regarding employment of aliens. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-20. SOLICITATION PROVISIONS: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a FAR clause may be accessed electronically at this address: www.acquisition.gov 52.212-1 Instructions to Offerors - Commercial Items (SEP 2006) tailored to delete paragraphs at c, d, h, and i as they have been determined to be non-applicable to this solicitation. The additional provisions listed below are incorporated into this solicitation via addendum to this provision. 52.212-3 Offeror Representations and Certifications - Commercial Items ( SEP 2007) 52.217-5 Evaluation of Options (JUL 1990) 52.233-2 Service of Protest (SEP 2006) (a) Procurement Executive, BOP, 320 First Street, N.W., Room 5006, Washington, D.C. 20534 Protests Filed Directly with the Department of Justice (JAR 2852.233-70) Faith-Based and Community- Based Organizations (AUG 2005) - can submit offers/bids/quotations equally with other organizations for contracts for which they are eligible. COMMON LAW EMPLOYEE PROVISION (OCT 2003) The status of contract persons providing these services has been determined to be that of a common law employee, when contract award is made to an individual. Therefore, the following applies: Individuals, other than corporations, shall submit a fully completed W-4, Employee's Withholding Allowance Certificate, along with their quotation.. When award is made to an individual, the provision of these services has been determined to meet certain criteria for creating a common law employment relationship. Therefore, the BOP is responsible for the payment of FICA taxes (7.65 percent) and the withholding of the individual employee's taxes. These responsibilities apply only when award of this solicitation is made to an individual. It does not apply to companies or individuals who are incorporated. For evaluation purposes, an additional 7.65 percent will be added to the price submitted by individuals who are not incorporated. An award made to an individual resulting from this solicitation is not subject to 52.212-4(I), Prompt Payment Act. In addition, to any security requirements, the following forms will be provided to the contractor for completion prior to contract award: - Direct Deposit (SF-1199A) - Federal/State/City/County Tax forms (as applicable) - Employee Locator Form (DOJ-233) - Race and National Origin Identification (SF-181) - Self-Identification of Handicap (SF-256) - Employment Eligibility Verification (I-9) Quoters are advised that the Contracting Officer will verify registration in the Central Contractors Registration database (www.ccr.gov) and the Online Representations and Certifications Application (orca.bpn.gov) prior to award of any contract, by entering the potential awardee DUNS number into each database. Failure to complete the registration may result in elimination from consideration for award. Quoters are further advised to mark each individual item within their quote considered privileged or confidential under the Freedom of Information Act with notification that the data is considered confidential and privileged and not subject to mandatory disclosure under the FOIA. The North American Industrial Classification (NAICS) code is 621512 and the applicable small business size standard is $12.5 million. SUBMISSION OF QUOTATIONS: On letterhead or business stationary, the following information is required: (1) Contractors DUNS Number (2) Quoted price per session (session is defined as one hour in duration) for an estimated maximum requirement of 104 sessions per contract year. Example format: Base Year: Estimated 104 sessions x $________ per session = $_________ . A price quote for each contract performance period must be provided for the Base Year, Option 1, Option 2, Option 3, and Option 4. (3) A completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (SEP 2007) if different from entry made to the Online Representations and Certifications Application (ORCA) site located at orca.bpn.gov. (4) Documentation of Qualification: Photocopy of each document evidencing appropriate certification, experience, skills, etc. A brief description of how the contractor plans to fulfill the contract, along with supporting documentation as indicated. The contractor must specifically identify the individual that will be performing these services under any subsequent contract award. The contractor must provide proof that their candidate meets all qualifications at the time the quote is submitted. (5) Evidence of insurability concerning medical liability insurance requirement. (6) Point of Contact information for professional references. The contractor should provide a list of the last three contracts awarded to your firm which are of a related nature. Include the following for each: Customer Name, Address, Phone, Fax, Email address; Contract Number; Contact Person; Type of Work; Contract Amount; Contract Status (Active or Complete). The contractor should also provide contact information for a financial reference to include Bank Name, Address, Phone, and Contact Person. If your references will require your authorization for release of information (specifically your financial reference) - provide an authorizing statement with your quote submittal. (7) W-4, Employees Withholding Allowance Certification (Individuals only - other than corporations) Quotes must be received via the mail at the United States Penitentiary, ATTN Diane Keefer, Contract Specialist, PO Box 900, Jonesville, VA 24263 or hand carried to USP Lee, Lee County Industrial Park, Hickory Flats Road, Pennington Gap, VA 24277 no later than 3:00pm local time on Monday, December 1, 2008. Any questions regarding this requirement may be directed in writing to Diane Keefer, Contract Specialist at the email address listed below.