Rail Interior Lighting

The North Carolina Department of Transportation is seeking vendor bids to supply LED lighting fixtures for a comprehensive fleetwide upgrade of its passenger rail cars, with installation to be performed by NCDOT at the Raleigh Rail Yard. The solicitation, numbered 54-CA-PR34194, is an Invitation for Bids with a submission deadline of June 26, 2026, and requires vendors to provide fully assembled and ready-to-install fixtures, including 1x2 and 7-inch round fixtures for A and B ends, vestibules, and restrooms, as well as 1x4 fixtures for the main aisle, in specified quantities of 20, 124, and 156 units respectively. All bidding must comply with stringent technical standards such as 49 CFR 238.115 and APTA SS-E-013-99, with mandatory lumen output and color temperature requirements for round fixtures, and full compatibility with existing low-voltage electrical systems. Bids must include all shipping, delivery, handling, and administrative charges under FOB Destination terms, with delivery required within twelve weeks of purchase order issuance. The award will be made to the lowest responsive bid meeting all specifications, with evaluation gated on completeness and conformance to requirements. Vendors are required to submit detailed pricing via Attachment A, complete HUB Supplemental Vendor Information (Attachment D) to demonstrate compliance with the state’s 10% utilization goal for diverse firms, and provide location data for workers used (Attachment F). A Certificate of Conformance must accompany every shipment, verifying compliance with approved submittals and specifications. Subcontracting is strictly prohibited without prior written state consent, and the prime vendor remains fully liable for all Work. Inspections and acceptance are conditional upon state approval, with formal notification of non-conformance required within ten days, and payment withheld until goods are accepted. Invoicing must follow single-invoice formats with detailed line-item data, including manufacturer and vendor part numbers, quantities, and pricing, and all bids must be submitted electronically via the state’s eVP portal. Vendors must also certify compliance with state and federal laws concerning debarment, E-Verify, securities regulations, and OSHA, and ensure all lighting products are properly labeled by recognized safety organizations. The contract term is a one-time spot buy under North Carolina’s General Terms and Conditions, with dispute resolution governed by informal processes and claims submitted directly to the contract manager.