Railroad Inspection and Preventative Maintenance
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
This solicitation seeks qualified vendors to provide comprehensive railroad track inspection and repair services for a 6.2-mile rail network at Camp Atterbury, Indiana, under the Federal Logistics & Transportation Command. The requirement is structured into two contract line items: CLIN 0001, a firm-fixed-price arrangement for inspection services including quarterly visual inspections, semi-annual automated track geometry surveys, annual internal rail flaw detection, and detailed reporting within five business days; and CLIN 0002, a time-and-materials arrangement with a not-to-exceed ceiling for corrective repairs, requiring formal written authorization from the Contracting Officer’s Representative before work proceeds, with detailed quotes submitted for non-routine tasks. All work must comply with Federal Railroad Administration Track Safety Standards (49 CFR Part 213), Unified Facility Criteria 4-860-03, OSHA regulations, and FLTC-specific safety protocols, with full adherence to the Performance Work Statement and Quality Assurance Surveillance Plan. The contract has a single one-year base period from August 1, 2026, to July 31, 2027, with no option periods. The Government will furnish access to the rail right-of-way, track charts, and historical inspection data, while the contractor must supply all personnel, equipment, tools, materials, and supervision. Quotes must be submitted electronically by July 13, 2026, at 12:00 PM local time, using the provided pricing sheets for both CLINs and including a technical approach aligned with the Performance Work Statement. Page 1 of the solicitation must be signed and returned to confirm review and agreement. The award will be made to the most advantageous offer based on past performance, technical acceptability, relevant experience, and price, with no set-aside weightings specified. All vendors must maintain active SAM registration and meet socioeconomic eligibility criteria as a Small Business, HUBZone Small Business, or Service-Disabled Veteran-Owned Small Business, as this acquisition is specifically set aside for SDVOSBs. Contractors must comply with numerous Federal Acquisition Regulation and Defense Federal Acquisition Regulation Supplement clauses, including cybersecurity requirements under DFARS 252.204-7012, debarment and suspension prohibitions, whistleblower protections, and human trafficking prevention policies. Invoicing must be processed through the Wide Area Workflow system, with payment tracked via DFAS and routed using specified DoDAACs. Acceptance of all services hinges on
General Info
Agency
NAICS
Place of Performance
Camp Atterbury, IN, 46124, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Combined Synopsis and Solicitation for Railroad Track Inspection and Repair Services
1. Introduction
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested.
This solicitation is issued as a Request for Quote (RFQ).
2. Solicitation Details
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Solicitation Number: W912L9-26-Q-A010
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NAICS Code: 488210
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Title: Railroad Track Inspection and Repair Services
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Response Date: July 13, 2026, 12:00 PM Local Time
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Point of Contact: Thomas Fleming email thomas.s.fleming.civ@army.mil
3. Description of Services
The contractor shall provide all necessary personnel, equipment, tools, materials, supervision, and other non-personal services required to perform comprehensive railroad track safety inspections and subsequent repairs for the Federal Logistics & Transportation Command (FLTC) rail network at Camp Atterbury, Indiana. The network consists of approximately 6.2 miles of Mainline, Sidetrack, and Spurs. The objective is to ensure the track network is safe for operations and compliant with Federal Railroad Administration (FRA) Track Safety Standards (49 CFR Part 213) and Unified Facility Criteria (UFC) 4-860-03 Railroad Track & Maintenance Standards. See attached PWS for full scope and pricing sheets for full pricing structure. Also return page 1 of solicitation with signature in block 30a meaning reviewed, and agreed to, solicitation.
4. Contract Line Item Number (CLIN) Structure
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CLIN 0001: Inspection Services (Firm-Fixed-Price)
The contractor shall perform inspection and reporting tasks on a firm-fixed-price basis. This includes:
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Visual track inspections.
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Semi-annual automated track geometry inspections.
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Annual internal rail flaw detection surveys.
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Detailed reporting of all findings within five business days.
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CLIN 0002: Railroad Repair Services (Time & Materials)
The contractor shall perform repair and corrective action services as authorized by the Contracting Officer's Representative (COR). This CLIN will be funded with a Not-to-Exceed (NTE) ceiling. This includes:
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Correction of routine deficiencies identified during inspections.
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Submission of detailed quotes for non-routine repairs.
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Performing repair work upon receiving formal written authorization.
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5. Period of Performance
The contract will consist of a single one-year base period of performance. There are no option years for this requirement.
6. Government-Furnished Items
The Government will provide the contractor with access to all required sections of the railroad right-of-way, existing track charts, previous inspection reports, and any known data on track conditions. A COR will be provided as the central point of contact.
7. Quote Submission
Interested parties should submit their quotes electronically to the Point of Contact by the response date and time. Quotes must include pricing for both CLIN 0001 and CLIN 0002 using the attached pricing sheets. The quote should detail the vendor's approach to meeting the requirements of the Performance Work Statement (PWS).
8. Evaluation
The Government will award a contract resulting from this RFQ to the responsible vendor, whose quote, conforming to the RFQ, is determined to be the most advantageous to the Government, with consideration given to past performance, technical acceptability, experience and price.