Railroad Operations Software Suite

The Regional Transportation District (RTD) of Colorado is soliciting proposals for a three-year fixed-price contract, with two one-year options, to provide a comprehensive, cloud-based Railroad Operations Software Suite designed to ensure compliance with Federal Railroad Administration (FRA) regulations. The software platform sought must encompass three key integrated modules: Hours of Service (HOS) management to electronically record and ensure compliance for train crews and related personnel per FRA 49 CFR Part 228; Worker Compliance encompassing training, qualification, certification, and testing aligned with FRA Parts 217, 219, 240, 242, and 243, including electronic recordkeeping mandates; and Asset Inspection Management supporting inspections and maintenance workflows for critical infrastructure such as signals, tracks, bridges, and Positive Train Control (PTC) equipment, adhering to FRA Parts 213, 234, 236, and 237. The solution must be delivered as a cloud-hosted SaaS platform accessible via web and mobile devices, audit-ready, capable of generating robust reports and data exports suitable for FRA audits and RTD operational oversight. The contract includes licensing, system configuration, data migration, training, and ongoing maintenance and support. Vendors with established capabilities in railroad or compliance software such as Maximo, SafeTracks, and TrackIt are considered preferred candidates. The procurement emphasizes strict adherence to data security and protection protocols, requiring compliance with RTD’s cybersecurity standards including data encryption at rest and in transit, two-factor authentication, secure coding practices, and vulnerability scanning. Contractor personnel must be approved by RTD, with detailed staffing plans, résumés, and organizational charts required. The contract scope involves phased implementation culminating in user acceptance testing (UAT) and system acceptance testing (SAT), with RTD retaining inspection and acceptance rights. Performance standards demand high availability (≥99.9%) and SLA compliance (≥95%) for incident resolution. The evaluation of proposals will weigh technical approach (50%), capability (20%), past experience (15%), cost (10%), and staff qualifications (5%), following a best-value trade-off methodology rather than lowest price alone. Submission instructions mandate electronic proposal delivery through RTD’s OpenGov portal by December 22, 2025, adhering to accessibility standards and document length limits. Organizational conflict of interest disclosures and compliance matrix submissions are also required. Pricing details remain to be finalized, but the contract structure includes distinct pricing for three base years and two option years for each software module. The system must also support change management processes, ensuring vendor coordination for releases and modifications with RTD