REQUEST FOR PROPOSALS-EXTERIOR PAINTING
Randall House Restoration Project- Grant #237443
Discoveries In Sculpture, Inc. is seeking proposals for professional exterior painting services as part of the restoration and adaptive re-use of the Randall House, 22 Front St. Binghamton, NY 13905. This project is funded in part by a grant from the NYS Office of Parks, Recreation and Historic Preservation through Title 9 of the Environmental Protection Act of 1993. Discoveries In Sculpture, Inc. intends to hire a painting firm with historic preservation experience for exterior painting of the subject building.
Discoveries In Sculpture, Inc intends to have the exterior preparation and painting completed by the end of October of 2024.
Responses to this Request for Proposals must be submitted to
Keith Oberg, President
Discoveries In Sculpture, Inc.
1278 Vestal Ave. Binghamton, NY 13903
no later than 8/21/2024.
Discoveries In Sculpture, Inc. has been and will continue to be an equal opportunity organization. All qualified Minority and Women-Owned Business Enterprise (MWBE) suppliers, contractors and/or businesses will be afforded equal opportunity without discrimination because of race, religion, national origin, sex, age, disability, sexual preference or Vietnam Era Veterans status.
This project is funded in part by a grant from the NYS Office of Parks, Recreation and Historic Preservation through Title 9 of the Environmental Protection Act of 1993. Under Article 15A, Executive Law, the State of New York is committed to providing Minority and Women Owned Business (MWBE) equal opportunity to participate in government contracts. Though there are no required goals for MWBE participation in this grant funded project, the successful bidder will be required to make a Good Faith Effort in the utilization of MWBE's and furnish reports showing the participation of various business enterprises of subcontractors and suppliers on the contract.
Background
The Randall House, built circa 1865, is a wood framed residential structure attached to the Roberson Museum complex. Exterior trim and clapboard siding has not been repainted for at least 20 years. Some repairs and rebuilding have been accomplished since 2022 resulting in some new wood surfaces.
The house is leased by Discoveries In Sculpture, Inc. from the Roberson Museum and its intended use is as an art gallery and studio space to be generally accessed by the public through the Roberson Museum. This property has been determined to possess historic (e.g., architectural, engineering, artistic) significance and is listed in the National Register of Historic Places.
Vendor Responsibility Questionnaire: Upon selection, for all contracts that equal or exceed
$100,000, the contractor will be required to submit to the State a Vendor Responsibility
Questionnaire: Construction – For Profit. The questionnaire can be found online at
http://www.osc.state.ny.us/vendrep/forms vendor.htm
Insurance Certificates: Upon selection, all contractors and subcontractors must provide proof of
Workers’ Compensation and Disability Benefits Insurance Coverage for employees, or proof of
exemption from the New York State Workers’ Compensation Board.
Historic Preservation Acknowledgement: This property has been determined to possess historic
(e.g., architectural, engineering, artistic) significance and is listed in the National Register of Historic
Places. The contractor shall recognize that all aspects of the property may potentially contribute to
this significance and the contractor shall not judge the relative significance of any features nor the
impact of any or all proposed work; this responsibility shall rest solely with the architect.
Consequently, no deviations from the contract documents shall be performed and no features or
materials shall be altered, removed, reused, or taken from the premises, without the written approval
of the architect as being consistent with the requirements of the contract documents. All work shall
be consistent with The Secretary of the Interior’s Standards for the Treatment of Historic Properties.
Scope of Services
The services indicated below shall include, but not be limited to the following:
Clean all exterior wood surfaces, utilizing a detergent solution, a medium soft bristle brush, and a garden hose for purposes of rinsing.
Re-putty all deteriorated window glazing and replace any cracked or broken glass.
Scrape and sand smooth any areas of loose or peeling paint.
Prime any new wood with exterior oil-based paint.
All wood siding and trim, including windows, doors, door casings and front porch finishes will receive two coats of Benjamin Moore Regal Select grade Williamsburg CW-10 Capitol White to match existing. Shutters will receive Benjamin Moore Regal Select grade Williamsburg CW-510 Waller Green to match existing.
Porch floor will receive two coats of premium exterior grade classic gray gloss enamel porch floor paint.
Other requirements for this project:
Bidding firms must be EPA Lead Safe Certified and work practice standards under Federal Regulation Title 40, Chapter 1, Subchapter R, Part 745 must be followed.
Form of Proposal
Respondents must provide a brief description of the firm, emphasizing expertise and years in business. Please include a list of recent relevant paint projects, identifying any projects that involved the New York State Office of Parks, Recreation and Historic Preservation and particularly any work reviewed by the State Historic Preservation Office.
Proposals must include a minimum of three client references for similar, recent projects. Please briefly describe each project, including overall project budget and specific services performed. Provide the name, land address, and telephone number of a client representative for each project.
Respondents should submit a proposal with their submission in the form of a not-to-exceed fee that covers estimated time and expenses to complete the listed work. Please indicate any exclusions.
Provide a certificate of liability insurance detailing limits of coverage for Commercial General Liability, Automobile Liability, Umbrella Liability, Workers Compensation and Employers’ Liability as applicable.
Schedule*
Receipt of RFP responses by 8/21/2024
Interviews of responding firms week of 8/21-26/2024
Interviews completed 8/26/2024
Firm selected 8/28/2024
Work completed by 10/31/2024
*Please note that these dates represent targets rather than deadlines. They are included so that respondents may address the question of availability.
Selection Process
Proposals are requested by 8/21/2024. All those responding will be notified of decisions as soon as possible after completion and scoring of all proposals and interviews. Discoveries In Sculpture, Inc. will interview firms who submitted proposals from 8/21 through 26/2024. Fee proposals will be expected of the finalists.
Final selection will be scored and based on the following criteria:
Experience with regard to historic preservation work-25 points
Quality of work product as demonstrated by referrals from previous clients.-25 points
Demonstrated understanding of the specific parameters of the project-15 points
Ability of the firm to complete the project within the desired time frame-20 points
Fee for completion of the scope of work-10 points
M/WBE practices-5 points
Discoveries In Sculpture, Inc. reserves the right to make any and all decisions regarding the selection of proposals submitted, as well as the capacity to consider proposals received after the deadline.
Proposals should be delivered to Discoveries In Sculpture, Inc., 1278 Vestal Ave., Binghamton, NY 13903. Respondents are encouraged to visit the subject property.
Questions should be addressed to Keith Oberg at
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Discoveries In Sculpture will receive sealed bids for the exterior painting component of the Randall House Adaptive Re-use Project until 12:00 PM local time on Wednesday, August 21st, 2024 (to the attention of Keith Oberg, President) at the Reception Desk, 1278 Vestal Ave., Binghamton, NY 13903. Late arrivals will not be accepted. Bids will be publicly opened and read aloud by a Discoveries In Sculpture designee at 1278 Vestal Ave. at 12:15 PM. Bidders are not required to be present.
Enclosures
NOTICE: Contractors, Subcontractors, Suppliers & Vendors
Attachment A-1 – Agency Specific Terms & Conditions
Attachment A-2 – Program Specific Terms & Conditions
Historic Preservation Terms and Professional Qualifications
Equal Opportunity Policy Statement
Sample VRQ – (applies only if the contract will exceed $100,000)
Service-Disabled Veteran-Owned Set Aside: No
Due date:08/21/2024 12:00 PM
Contract term: 3 month
County(ies): Broome
Location: 22 Front St. Binghamton, NY 13905 Business entities awarded an identical or substantially similar procurement contract within the past five years: NA
