Random Moment in Time Study - Cost Reporting and Medicaid Eligibility Matching for School Based Services

The Agency of Human Services in Vermont is seeking a qualified vendor to develop and implement a secure web-based system focused on managing the payment model for Medicaid school-based services. This initiative centers on providing software and ongoing technical support to conduct quarterly Random Moment Time Studies (RMTS), offer technical assistance for quarterly Medicaid cost reporting by Local Education Agencies (LEAs), and support quarterly Medicaid eligibility matching. The preferred contractor must have expertise in all three areas, with an emphasis on the RMTS solution, ensuring the system is automated, efficient, complies with federal and state regulations, and minimizes administrative work for both the State and participating LEAs. The contract calls for a comprehensive approach, including system development, training, and implementation, aiming for high-quality assurance and timely claims processing. The contractor should have a proven track record of providing effective training and ongoing support to LEAs or similar organizations. Key dates include a solicitation posting on January 5, 2026, with responses due by February 9, 2026. The contract is managed by Vermont's Agency of Human Services, and interested vendors can direct inquiries to the primary contact, Kristin Seiffert.