REBID SPECIAL EVENT MANAGEMENT SERVICES

The City of Detroit Office of Contracting and Procurement, on behalf of the General Services Department Recreation Division, is soliciting proposals for a two-year professional services contract to provide recreation event vendor recruitment, programming, and management support. The scope of work runs from October 17, 2026, to April 1, 2028, and includes the comprehensive management of Spirit Plaza on a seven-day operational cycle, as well as the execution of various large and small-scale events such as the Easter Fun Festival, Fall Festival, Scare Festival, Palmer Park Bandshell programming, groundbreakings, and ribbon cuttings. Key responsibilities include recruiting and managing payments for food, entertainment, and design vendors, processing necessary permits and licenses, creating site maps, and providing operational support for challenges within 24 to 48 hours. Proposals must be submitted via the EUNA Bonfire portal by September 25, 2026. To be considered responsive, respondents must provide a detailed solution approach, a respondent questionnaire, and all-inclusive pricing using the mandatory Excel bid form. The award process utilizes a point-based evaluation system where technical proposals are reviewed before cost proposals. Successful respondents must meet stringent compliance requirements, including providing three years of financial statements, a certificate of insurance, City of Detroit Treasury Clearance, and notarized affidavits regarding non-collusion, equal opportunity, and political contributions. The contract is governed by a professional services template that includes standard NET 30 payment terms and requires adherence to fair employment practices and federal regulations such as the Davis-Bacon Act.