Record Retrieval Services for the United States Attorney's Office, Western District of Washington

Solicitation 15JA0526R00000136 is a combined contract for record retrieval, management, and documentation production services supporting medical malpractice cases for the United States Attorney's Office, Western District of Washington. The primary scope involves requesting and retrieving medical, billing, and employment records, maintaining a secure repository with 24/7 access, and providing electronic delivery of records. The initial performance period runs from September 23, 2026, through September 22, 2027, with four additional option years extending the potential term to September 22, 2031. This procurement is a total small business set-aside under NAICS code 541990. The contract will be awarded based on the Lowest Price Technically Acceptable (LPTA) basis, evaluating technical ability, past performance, and price in that order of importance. Key deliverables include a two-day response time for service requests and a 16-day completion window for record production. Strict compliance with HIPAA and Department of Justice PII guidelines is required, with heavy emphasis on cybersecurity, including mandatory flow-down security requirements to subcontractors and the potential for third-party security assessments at the contractor's expense. Invoicing is conducted via Wide Area Workflow (WAWF), and the administrative contracting officer is Elge A. Stevens.