Refuse Service for DFAS Limestone

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is KOACO4RL021 and is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, FAC 2005-70, effective September 30, 2013. The Government intends to include the FAR, DFARS, and DFAS clauses and provisions listed in this solicitation, to include any addenda, either by reference or in full text in the resulting award and are not all inclusive. The FAR and DFARS clauses may be accessed in full text at http://farsite.hill.af.mil/. This requirement is a Total Small Business Set-Aside. The associated NAICS code is 562111, Solid Waste Collection, and the small business size standard is $35.5M. Wage Determination Number 2005-2241, Revision 14, dated June 19, 2013 is applicable. Contract line items, quantities, and units of measure Base Year - March 1, 2014 through February 28, 2015 CLIN 0001 - Quantity 12 - Unit of Issue is Months Refuse Services 1st Option Year - March 1, 2015 through February 29, 2016 CLIN 0002 - Quantity 12 - Unit of Issue is Months Refuse Services 2nd Option Year - March 1, 2016 through February 28, 2017 CLIN 0003 - Quantity 12 - Unit of Issue is Months Refuse Services 3rd Option Year - March 1, 2017 through February 28, 2018 CLIN 0004 - Quantity 12 - Unit of Issue is Months Refuse Services 4th Option Year - March 1, 2018 through February 28, 2019 CLIN 0005 - Quantity 12 - Unit of Issue is Months Refuse Services Description Statement of Work Refuse Collection and Disposal Services DFAS Limestone, ME October 21, 2013 1. GENERAL INTENTION: It is the declared and acknowledged intention and meaning to provide refuse service for Defense Finance and Accounting Service (DFAS), Limestone, Maine. 2. DESCRIPTION OF WORK: When ordered, the contractor shall provide all personnel, equipment, materials, tools, supervision, facilities, and transportation necessary to collect and properly dispose of refuse for DFAS Limestone. The contractor shall provide the services of refuse collection and disposal as described below. 2.1 Collection operations shall be made between the hours of 7:00 a.m. and 3:00 p.m. Collection operations, outside these hours, shall require the prior written approval of the Contracting Officer Representative (COR) or alternate COR. 2.2 The government reserves the right to change the cubic yard capacity requirements at any station, as long as it does not increase the overall total cubic yard refuse capacity requirement of this specification. 2.3 The contractor shall provide one trash compactor with a minimum of 15 cubic yard capacity. 2.3.1 The contractor shall be responsible for all installation, hook-up, repairs, and maintenance of electrical and mechanical connections and equipment to the compactor. The electrical installation and maintenance shall be done by a master electrician and shall meet or exceed National Electrical Code (NEC), and applicable Municipal, State and Federal regulations. This requirement is the responsibility of the Contractor for the life of the contract. Upon award the contractor shall replace the conduit on the loading dock that provides power to the compactor. 2.3.2 In the event the compactor fails to operate or malfunctions, the contractor shall respond within four hours upon notification. If repairs are going to be longer than six hours, the contractor shall provide one ten cubic yard or greater refuse containers to be emptied as long as the compactor is down, at no additional cost to the Government. 2.3.3 The contractor shall provide a platform to access side entry compactors. The platform shall be constructed using either pressure treated lumber or metal grills and is no less than eight feet long by four feet wide, and has a minimum 1,000-pound carrying capacity. Platform shall be level with the loading dock surface at all times and have OSHA approved railing and hand rails. 2.4 The contractor shall provide covered recyclable bin, or bins, of no less than thirty (30) cubic yard capacity for cardboard. The contractor may provide a combination unit, with dividers, or two separate units. 2.4.1 The contractor shall provide a platform to access the recyclable bin or bins. The platform shall be constructed using either pressure treated lumber or metal grills and no less than four feet wide and have a minimum 1,000 pound carrying capacity. The platform shall extend to the furthest opening. Platform shall be level with the loading dock surface at all times and have OSHA approved railing and hand rails. 2.5 The contractor shall dispose of all refuse at an off-site landfill. Disposal shall be in accordance with existing Local, State and Federal regulations. The contractor shall be responsible for all permits and fees associated with the use of off-Site disposal locations. The contractor is responsible for removing the refuse at the disposal site and to ensure the container is empty prior to returning it to DFAS Limestone site. 2.6 Contractor shall empty all refuse and recyclable containers on an on-call basis, within six hours of notification by the Contracting Officer Representative (COR). The contractor shall be required to empty the compactor up to 12 times during the contract period, as requested by the COR. The contractor shall be required to empty each recyclable container up to 12 times during the contract period, as requested by the COR. See additional pick-up requirements in paragraph 2.11. 2.7 The contractor shall return containers within two hours from time of pick-up. The contractor shall furnish replacement containers for all containers removed longer than two hours to ensure those collection stations have adequate refuse containers. 2.8 POSITIONING OF CONTAINERS 2.8.1 The contractor shall position all containers according to Technical Exhibit 1, to best aid user in disposing of refuse. The contractor shall take all necessary precautions to ensure against damage to existing structures in place. Any damage to such structures shall be repaired or replaced, as approved by the contracting officer, at no additional cost to the government. 2.8.2 Compactor shall be positioned as close to the platform as possible and wheels chalked. Recyclable containers shall be placed as close together as feasible and may be placed on the other side of the platform for user convenience and organized appearance. All containers shall have full access from the loading dock. 2.8.3 The contractor shall furnish replacement containers for recyclable containers removed longer than two hours. 2.9 SPILLAGE: The contractor shall immediately pick up any and all contractor spillage and all other spillage within a 15-foot radius of each bulk container. Also, any debris collected under the container and between the loading-dock shall be cleaned and cleared when the dumpster is emptied. 2.10 INCLEMENT WEATHER SCHEDULE: The contractor shall collect refuse during periods of inclement weather. Exceptions to this may be authorized by the COR in cases of severe weather. When exceptions are granted, the contractor shall accomplish all collections within 24 hours after the severe weather has terminated. Rescheduling to provide make-up collection, shall not be a basis for a claim by the contractor for additional compensation. 2.11 MISCELLANEOUS REMOVAL REQUIREMENTS: The contractor shall be responsible for the removal of miscellaneous wood and metal refuse on an as needed basis. Examples are wooden pallets and broken chairs. The contractor shall be required to remove these items up to six times during the contract period, as requested by the COR. 2.12 CLEANING REQUIREMENTS: The contractor shall provide the services as described below. 2.12.1 The contractor shall thoroughly wash all refuse collection equipment with steam, soap or detergents, and water off site, as deemed necessary by the COR during this contract period. Other methods of cleaning need to be pre-approved by the COR. A properly cleaned container shall not omit excessively foul odors, attract insects or rodents. Animals, living or dead, in any containers, will be removed within two days from being found. 2.13 PRIVACY ACT STATEMENT: The contractor is responsible for the disposal of materials potentially containing official data so as to prevent inadvertent compromise. When disposing of, or destroying large quantities trash, care must be exercised to ensure that the bulk of the materials are maintained so as to prevent them from being readily identified. Prompt notification is required to the COR if Personally Identifiable Information (PII) is observed as part of the refuse removed from the trash compactor at the landfill location. 2.14 RECYCLE POLICIES: DFAS Limestone, as a responsible government agency, makes every attempt to properly segregate all recyclable materials. All DFAS Limestone associates are briefed on the recycle, PII policies of the agency and are directed to comply with them. DFAS Limestone cannot, however, guarantee that the contents of the recycle containers will always be free of non-recyclable material. It is the contractor's responsibility to either separate the contents to insure the container contains recycle items only, or to dispose of the entire container as trash. The government will not be billed if the contractor separates the contents. In all cases, the items must be removed and disposed of in accordance with the terms of the contract as found in this statement of work. 3. MATERIALS: The contractor shall provide all necessary materials to perform the work, unless otherwise specified. The contractor shall perform to the standards in this contract in accordance with the manufacturer's specifications and all applicable Municipal, State and Federal Regulations. The contractor shall use only State and Federal Environmental Protection Agency (EPA) approved chemicals and materials. The contractor shall provide material safety data sheets for all chemicals and materials to be used. Disposal of chemicals and materials shall be in accordance with State and Federal EPA regulations. The contractor shall not use any chemical and material until receiving approval from the COR. All materials shall be new. 4. WORKMANSHIP: All work shall be performed to the highest standards of the trade and shall conform to all codes governing that trade, state and local. The work will be so conducted as to avoid damage to other property and equipment in the area. All damage thereto shall be made good by the contractor at his own expense. 5. INSPECTION: Any work deemed unsatisfactory by the Contracting Officer shall be redone until acceptable at no additional cost to the Government. 6. LOCATION: The work will be located at the DFAS Limestone Operating Location, 27 Arkansas Road, Limestone, Maine 04751. The exact compactor and recyclable bin location shall be coordinated with the Contracting Officer Representative (COR) or authorized representative. 7. HOURS OF WORK: Except for emergency services all works hall be accomplished during normal working hours of the facility, 7:00 a.m. through 3:00 p.m., Monday through Friday. 8. FACILITY AREA PASS/BADGE: If the contractor enters the facility they will be required to wear, in plain view, a DFAS pass/badge at all times while in the facility. The contractor shall provide the COR with the names for all personnel working within DFAS Limestone during the contract period upon award. 9. Contractor Manpower Reporting. The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Finance and Accounting Service (DFAS) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra/mil. 10. Site Visit: Interested sources are encouraged to inspect the site where services will be performed and to orient themselves as to all general and local conditions that may affect the cost of performance of the services to the extent such information is reasonably obtainable. Failure to perform a site visit shall not release the Contractor from performing the contract in accordance with this statement of work or for a claim after award of the contract. To schedule a site visit, call Michael Kinney at (207) 328-1107. End of Statement of Work Performance Periods The period of performance will be March 1, 2014 through February 28, 2015. The resulting award will include four one-year option periods that may be exercised at the discretion of the Government. Place of Performance (Requiring Activity) The requirement to be provided is for the Defense Finance and Accounting Service (DFAS), 27 Arkansas Road, Limestone, ME 04751. Inspection and Acceptance Terms F.O.B. destination with inspection at destination, inspection by Government, acceptance at destination, and acceptance by Government. The provision of 52.212-1, Instruction to Offers - Commercial Items (Jul 2013), applies to this acquisition. Evaluation Procedures The quoter shall submit a firm fixed price quote in accordance with the description of need. In conjunction with meeting the description of need, the factor used to evaluate quotes will be price. Price will be evaluated using price analysis techniques. Options will be evaluated at time of award. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement to establish an overall value. Evaluation of options will not obligate the Government to exercise the option(s). A unit price is to be submitted on each CLIN for each year of the requirement as provided under the contract line items, quantities, and units of measure portion of this document. A single award will be made to the responsible vendor whose quote conforms to the combined/synopsis solicitation and is most advantageous to the Government. Additional clauses, terms and conditions that apply to this acquisition Quoters are encouraged to complete their representations and certifications online at https://www.sam.gov/portal/public/SAM/. Otherwise, quoters are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items (Aug 2013), with their quote. The clause at 52.212-4, Contract Terms and Conditions - Commercial Items (Sep 2013), applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Sep 2013) (Deviation), applies to this acquisition. 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations (May 2012) 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) 52.219-28 Post-Award Small Business Program Representation (Apr 2009) 52.222-3 Convict Labor (Jun 2003) 52.222-21 Prohibition of Segregated Facilities (Feb 1999) 52.222-22 Previous Contracts and Compliance Reports (Feb 1999) 52.222-25 Affirmative Action Compliance (Apr 1984) 52.222-26 Equal Opportunity (Mar 2007) 52.222-36 Affirmative Action For Workers With Disabilities (Oct 2010) 52.222-41 Service Contract Act of `965 (Nov 2007) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 1989) 52.222-43 Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts (Sep 2009) 52.222-50 Combating Trafficking in Persons (Feb 2009) 52.223-4 Recovered Material Certification (May 2008) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) 52.225-25, Prohibition on Contracting With Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certification (Dec 2012) 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008) 52.232-18 Availability of Funds (Apr 1984) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Jul 2013) 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-99 Providing Accelerated Payment to Small Business Subcontractors (Deviation) (Aug 2012) 52.233-3 Protest After Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.237-1 Site Visit (Apr 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.237-3 Continuity of Services (Jan 1991) 52.242-15 Stop-Work Order (Aug 1989) 52.247-34 F.O.B. Destination (Nov 1991) 52.253-1 Computer Generated Forms (Jan 1991) 252.201-7000 Contracting Officer's Representative (Dec 1991) 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Sep 2013) 252.203-7005, Representation Relating to Compensation of Former DoD Officials (Nov 2011) 252.204-0001 Line Item Specific: Single Funding (Sep 2009) 252.204-7003 Control Of Government Personnel Work Product (Apr 1992) 252.204-7004, Alternate A, System for Award Management (May 2013) 252.204-7006, Billing Instructions (Oct 2005) 252.223-7006 Prohibition on Storage and Disposal of Toxic and Hazardous Materials (Apr 2012) 252.225-7002 Qualifying Country Sources as Subcontractors (Dec 2012) 252.225-7031 Secondary Arab Boycott of Israel (Jun 2005) 252.225-7048 Export-Controlled Items (June 2013) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Jun 2012) 252.232-7006 Wide Area Workflow Payment Instructions (May 2013) 252.232-7010 Levies On Contract Payments (Dec 2006) 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (Jun 2013) 252.243-7001 Pricing of Contract Modifications (Dec 1991) 252.247-7023 Transportation of Supplies by Sea (Jun 2013) 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 14 days before expiration of the order/contract. (End of clause) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 14 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years. (End of clause) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ (End of provision) 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ (End of clause) 52.252-5 Authorized Deviations in Provisions (Apr 1984) (a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision. (b) The use in this solicitation of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of provision) 52.252-6 Authorized Deviations in Clauses (Apr 1984) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of clause) DFAS 52.204-9000 "REPLACEMENT OF PAPER DOCUMENT DISTRIBUTION WITH ELECTRONIC DOCUMENT ACCESS (EDA)" (June 2012) Copies of DFAS contracts and modifications are available on the Electronic Document Access (EDA) website at http://eda.ogden.disa.mil. The website provides access information as well as EDA Help Desk Support. (End of clause) DFAS 52.223-9000, "ENVIRONMENTALLY PREFERABLE PRODUCTS" (July 2013) The Environmentally Preferable Products clause is included in this contract to articulate the Government's policies on Green Contracting. FAR 23.403 sets forth the Federal Government's policy to acquire items composed of the highest percentage of recycled-content practical, in a cost effective manner while still obtaining other contracting goals. Recycled-content products are identified in the Environmental Protection Agency's Comprehensive Procurement Guidelines (CPGs). The United States Department of Agriculture (USDA) will be producing a similar list which designates Bio-based products. EPA guideline items (and USDA designated bio-based products, when designated) are seen as the minimum that should be considered when evaluating environmentally preferable materials. Other environmentally preferable materials and products not listed, but commonly used in industry outside of the Government, should also be considered. Executive Order 13423 (January 24, 2007) required federal agencies to use sustainable environmental practices, including acquisition of bio-based, environmentally preferable, energy-efficient, water-efficient, and recycled-content products. Moreover, it required that paper of at least 30 percent post-consumer fiber content must be acquired or used in Agency acquisitions of goods and services. Executive Order 13514 (October 5, 2009), required federal agencies to analyze internal processes and revise reporting requirements in order to achieve such results as improvement of water use and efficiency, promoting pollution prevention and elimination of waste. But more particularly as related to procurement, an emphasis was placed on efforts to advance sustainable acquisitions to ensure that 95 percent of new contract actions including task and delivery orders, for products and services with the exception of acquisition of weapon systems, are energy-efficient (Energy Star or Federal Energy Management Program (FEMP) designated - FAR 52.223-15, and -16 when specific to computer products), water-efficient (Goals within Executive Order 13514), bio-based (FAR 52.223-1 & -2), environmentally preferable (FAR 52.223-10) and/or Electronic Product Environmental Assessment Tool (EPEAT - FAR 52.223-16) certified, non-ozone depleting (FAR 52.223-11), contain recycled content, or are non-toxic or less-toxic alternatives (FAR 52.223-3 & DFARS 252.223-7006), where such products and services meet agency performance requirements. � 1. Mandatory Use of Paper and Other Products with Recycled Content. (a) All paper utilized in the performance of this contract must be of at least 30 percent post-consumer fiber content. (b) The contractor affirmatively acknowledges that it will, to the maximum extent practicable, use sustainable environmental practices including acquisition of bio-based, environmentally preferable, energy-efficient, water-efficient, and recycled-content products in the performance of this contract that meet the recycled-content recommendations for EPA designated items, which are found at http://www.epa.gov/epaoswer/non-hw/procure/products.htm. In addition, by responding to this solicitation the contractor is certifying the deliverables required under this contract shall meet the recycled-content recommendations for EPA designated items (FAR 52.223-17). � 2 Notice of Green Alternatives in Offerors' Product/Service. (a) When offering a product or service that contains "Green" components as that term is defined at http://www.epa.gov/epaoswer/non-hw/procure/products.htm, the contractor shall make the Contracting Officer aware of such facts in the submission of their quote or proposal. (b) The contractor, when appropriate, shall comply with FAR Clause 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Products, and provide the certification required by FAR 52.223-4, when required. � 3 Affirmative Duty of Contractors to Adhere to Green Contracting Policy. (a) Whenever practicable, the Contractor has an affirmative duty to examine its packaging to eliminate or reduce waste by volume, toxicity and/or weight and to utilize or substitute recyclable material for non-recyclable material in packaging. (b) Whenever practicable, the Contractor has an affirmative duty to find other materials utilized in the delivery of services under this contract and examine whether it can reduce waste by volume, toxicity and/or weight and to utilize or substitute recyclable materials for non-recyclable materials of items consumed in the furnishing of their services. (End of clause) SAM (System for Award Management): Ensure that you provide your cage code and company name when responding. Note that in order to do business with the Government; companies must have an assigned cage code that can be obtained when you do your registration. The web site is https://www.sam.gov/portal/public/SAM/. Quoter Information: The following information is to be included with your quote. Cage Code Company Name Point of Contact Telephone Number Email Address DUNS Number TIN (Taxpayer Identification Number) Business Size/Classification (Applicable NAICS is 562111) Date Quotes are due December 3, 2013 at 2:00 P.M. EST. Point of Contact (POC): Teresa Knotts Defense Finance and Accounting Service (DFAS) Contract Services Directorate 3990 East Broad Street Building 21 2B218 Columbus, OH 43213-1152 Telephone: (614) 701-2767 Facsimile: (614) 701-2918 Email: teresa.knotts@dfas.mil Facsimile and e-mail quotes are acceptable and preferred. You are encouraged to ensure that quotes are received by the POC. Furnish quotes to the POC on or before the closing time listed in this combined synopsis/solicitation. All responsible sources may submit a quote which shall be considered. Quotes are to be valid for a period of 90 days from the due date December 3, 2013.