Regional Archival Records Storage

The City of Cincinnati is seeking a subcontractor to provide long-term, cost-effective archival storage for municipal records at a regional facility in the Midwest. The contract focuses on secure, climate-controlled storage services with standard retrieval timelines of two to five days, ensuring timely access to stored documents while maintaining compliance with municipal recordkeeping standards. The service must support the city's ongoing need to preserve historical and administrative records in a scalable, reliable environment that minimizes operational costs over the life of the agreement. The opportunity was posted on July 21, 2026, with responses due by August 11, 2026, and falls under the NAICS code 493110 for warehouse and storage services. While the specific location of the storage facility is not detailed, performance is expected within the regional Midwest area to ensure logistical feasibility and efficient retrieval operations. This subcontract is open to qualified providers capable of meeting the city’s requirements for record integrity, security protocols, and retrieval efficiency without specifying set-aside provisions or agency organizational structure. All proposals must be submitted through the designated online portal linked in the solicitation.