REGIONAL STORMWATER FACILITIES MAINTENANCE

This solicitation, identified as number 252794AMS and issued by Sarasota County, Florida, seeks bids for a three-year regional stormwater facilities maintenance contract. The contract encompasses bi-monthly maintenance services across approximately 804.5 acres of designated county stormwater sites, including vegetation management aimed at controlling nuisance and exotic species, herbicide application as needed, and authorized planting according to a prescribed approved species list. The scope also covers debris removal, water control structure upkeep, and strict adherence to environmental protection standards including equipment decontamination to prevent invasive species spread. Contractors must comply with relevant federal, state, and county regulations such as OSHA standards, Florida’s invasive species rules, and wildlife considerations detailed in supporting documentation like bird breeding season calendars and native species habitat protection guidelines. Maintenance work must achieve at least 95% control of invasive vegetation with proper documentation and reporting through the County’s Computerized Maintenance Management System (CMMS). The contract employs an Invitation for Bids (IFB) competitive solicitation method with award based on the Lowest Price Technically Acceptable (LPTA) principle, ensuring that only responsive and responsible bidders complying with all specifications and qualifications are considered. The contract requires comprehensive insurance coverage including workers’ compensation, commercial general liability, pollution liability specific to herbicide use, and automobile liability, backed by bonding provisions as applicable. Performance oversight is managed through on-site inspections by County staff with strict acceptance criteria including timeliness in correcting deficiencies and guarantees for vegetation survivorship post-planting. Submission of bids is through an electronic procurement portal by January 8, 2026, and bidders must complete a detailed vendor questionnaire along with pricing and certification forms. The contractor is mandated to provide clear employee identification, adhere to security protocols, and maintain professional conduct. Key operational constraints include prohibitions on unauthorized mangrove trimming, mandated equipment decontamination procedures, and coordination with County authorities on method and extent of motorized equipment use in sensitive wetland zones. Overall, this solicitation establishes a comprehensive framework for sustainable management of Sarasota County’s regional stormwater infrastructure consistent with environmental stewardship and regulatory compliance.