REGISTRATION INSERTS PRINTING SERVICES

The Texas Department of Motor Vehicles is soliciting proposals for the production and shipping of two types of double-sided motor vehicle registration renewal inserts—Design 1 and Design 2—under Solicitation Number 608-26-96636, with a response deadline of June 12, 2026. The contract requires vendors to produce inserts on #60 or #70 white smooth offset paper, packaged in cases of 12,000 inserts each, palletized at 32 cases per pallet, and delivered to the Austin Data Center/Xerox facility in Austin, Texas. All costs, including labor, materials, equipment, shipping, and freight, must be embedded in the per-piece pricing, as TxDMV will not reimburse shipping or incidental expenses. Proposals must be submitted as a searchable PDF with mandatory exhibits, including a completed Cost Proposal Workbook in Excel format with active formulas, Affirmations and Acceptance (Exhibit A), Conflict of Interest Disclosure (Exhibit E), and other required forms, all properly signed. Responses must comply with strict formatting rules, including a 100-page narrative limit in 12-point font with one-inch margins, a table of contents, and an executive summary excluding cost data. Award will be based on best value, with 50% weight on the respondent’s demonstrated ability to meet state needs, 40% on the cost proposal, and 5% each on staff qualifications and overall responsiveness. The initial contract term runs from the effective date through August 31, 2027, with potential extensions up to five years total, including a possible 12-month continuity extension. Contractors must maintain professional liability insurance with minimum limits of $1 million per claim and $2 million aggregate, provide umbrella coverage naming TxDMV as an additional insured, and adhere to cybersecurity protocols including encryption of confidential data and compliance with the Texas Public Information Act. Contractors must also certify compliance with federal restrictions under the National Defense Authorization Act, the Americans with Disabilities Act, OSHA standards, and the “Buy Texas” requirement, while ensuring all personnel have an active TxDMV security clearance. Financial solvency must be demonstrated through three years of unaudited statements, and all subcontractor obligations must flow down confidentiality and insurance requirements. Invoices must follow specific naming conventions and be submitted electronically via email to [email hidden] in PDF format, complying with the Texas Prompt Payment Act and administrative code standards