26OSDPRINTMAIL CPMS Print Mail Supplies, Equipment and Service

The Operational Services Division of Massachusetts is soliciting bids for the acquisition of supplies, equipment, and services to operate a high-volume print shop under solicitation BD-26-1080-OSD01-OSD10-130135, posted on June 10, 2026, with responses due by June 15, 2036. The contract falls under NAICS code 323120 and is open to all eligible vendors, with no specific set-aside designated. Performance is centralized at the Operational Services Division in Chelsea, MA, with additional delivery locations including the MassCor Industries Print Shop in Bridgewater and the Schraffts Building in Charlestown, requiring inside delivery to specified internal locations unless otherwise directed. All shipments must meet strict packaging and labeling standards, including clear identification of supplier and recipient details, purchase order and part numbers, and quantity per box. Refurbished equipment must be clearly marked as such and accompanied by full disclosure of its age, usage, repair history, replaced components, warranty terms, and maintenance coverage, with warranty labels including the contractor’s contact information and explicitly stated start and end dates. The contract encompasses four primary categories: printing and binding supplies, equipment sale or lease, maintenance services, and finishing and printing services, though no line-item pricing is provided in the solicitation, indicating that bidders will submit their own pricing structures. Evaluation will be based on bidder qualifications, alignment with RFR category requirements, and discount from list price, with no numerical weights assigned, suggesting a possible Lowest Price Technically Acceptable approach, though this is not formally confirmed. Payment is processed through the Massachusetts Management and Accounting Reporting System, with mandatory Electronic Funds Transfer setup required prior to payment, and invoices must be submitted by August 15 to capture fiscal year-end expenditures. Contractors must comply with Commonwealth billing policies, maintain adequate insurance, adhere to federal and state non-discrimination laws, and ensure PCI DSS compliance if handling payment data. Additionally, they must guarantee adherence to Enterprise Information Security Policies, HIPAA if handling health information, and Massachusetts data protection statutes, with immediate reporting obligations for breaches or financial instability. The contract permits annual labor rate adjustments upon documentation and public posting, allows OSD to unilaterally extend scope without amendment, and prohibits subcontractor assignment without approval. Record retention spans six years after final payment, subject to audit, and use of AI or generative AI tools must be disclosed during bidding and performance. All submissions