REMOVE AND REPLACE SIX-INCH MECHANICAL GATE VALVE

The City of Conroe has issued a Request for Proposal (RFP #1218PARD-2025) for the removal and replacement of a six-inch mechanical gate valve at Carl Barton, Jr. Park, with proposals due by December 18, 2025, at 2:00 PM. This solicitation, managed by the Parks Operation department, requires vendors to perform all aspects of the project including the removal of the existing defective valve, installation of a new valve, backflow testing, and thorough site cleanup. Vendors must secure all necessary permits, coordinate with city departments, and maintain professional conduct throughout the project. The contract will be awarded based on a best value evaluation that considers price and other factors, and will be issued as a blanket purchase order with pricing required to be detailed by materials, labor, and installation costs. The contract emphasizes compliance with Texas state laws, including worker’s compensation, building codes, and various prohibitions related to ethical conduct and business practices such as anti-lobbying, human trafficking, and foreign terrorist organizations. There is a prohibition on alternate bids unless specifically requested. Insurance requirements are strict, requiring coverage including workers’ compensation and liability insurance. Subcontracting is restricted, requiring prior approval and with the primary contractor remaining fully responsible. The City reserves the right to terminate the contract for convenience with 30 days’ notice. Inspection and acceptance will occur at the project site, with oversight and approval rights retained by the City. Submission of required documentation such as certificates of insurance, signed addendums, and HUB certification (if applicable) must be uploaded electronically via the City's procurement portal. The contract includes several administrative and compliance clauses, such as record retention for seven years, mandatory disclosure of any pending legal actions, and obligations related to fiscal payments and refunds. Although specific performance dates and contract value estimates were not provided, the contract outlines all operational and legal requirements for a vendor to successfully complete the valve replacement project in accordance with City and State standards.