Rent Relief Administrator

The City of Pasadena is seeking a qualified organization to serve as the Rent Relief Administrator for a program designed to provide direct rent payments to landlords on behalf of income-eligible tenants affected by the Eaton Fire. Funded through Community Development Block Grant (CDBG) and philanthropic sources, the program aims to cover unpaid rent from January 15 to July 31, 2025, to prevent evictions and support tenants facing financial hardship. The contract, with an estimated value between $500,000 and $2,000,000, requires the selected organization to implement and oversee the distribution of rent relief funds in accordance with local ordinances and federal guidelines. The procurement process emphasizes compliance with conflict of interest disclosures, taxpayer protection regulations, and legal certifications, including non-collusion declarations, licensing, and workforce utilization reporting. The organization must demonstrate relevant experience with similar projects and provide detailed personnel and subcontractor information as part of the bid submission. The contract documentation includes various forms and disclosures to ensure transparency, legal compliance, and accountability, such as conflict of interest disclosures, taxpayer protection amendments, and experience summaries. Bidders are also required to submit detailed information about their organizational structure, key personnel, and previous relevant projects, along with certifications affirming non-collusion and equal opportunity employment. The primary point of contact for the procurement is Randy Mabson, reachable via email or phone. The City of Pasadena’s comprehensive procurement process underscores the importance of integrity, transparency, and experience in selecting a contractor capable of effectively administering the rent relief program during this critical period.