Rental Equipment for 2nd DoD Transportation Fair

Washington Headquarters Services Acquisition and Procurement Office intends to solicit for Full and Open Competition 10 USC 2304 and 41 USC 253, implemented by FAR 6.101(b) Policy - Contracting Officers shall provide for full and open competition through use of competitive procedure(s) contained in this subpart that are best suited to the circumstances of the contract action and consistent with the need to fulfill the Government's contracts. The requirement is for Rental equipment for the 2nd DoD Transportation Fair. The Contractor shall provide manpower and labor for the delivery, installation, and breakdown of all logistical requirements and utility elements to support special event starting at 10 am on Tuesday, May 12, 2009. The Event Planning Checklist will be utilized by the Agency to determine acceptance of the services and/or deliverable provided under this Statement of Work. PLEASE SEE BELOW FOR DETAILED STATEMENT OF WORK (SOW). You may forward your companies Capability Statement. The capability statement shall include the following: a. Past Performance for same or similar projects; b. Dollar amount and volume of projects performed; c. Current Security Clearance status. Incomplete capability statements will not be honored. Copies of solicitation in response to this notice will be attached. Information received will be considered for the purpose of determining a fair and reasonable competitive procurement that is in the best interest of the Government. Interested parties may identify their capabilities responding to this requirement, no later April 16, 2009 by 2:00 pm. All information submitted should be furnished at no cost or obligation to the Government. Responses must be submitted by email (cheryl.capers@whs.mil) or fax 703-696-4164. Responses must provide clear and concise documentation indicating an offerors bona fide capability to provide these items. Verbal responses are not acceptable and will not be considered. DESCRIPTION: QTY UNIT 1 LOT RENTAL EQUIPMENT FOR 2nd DOD TRANSPORTATION FAIR PURCHASE REQUEST NUMBER: HQ019490640002 Project Manager - Agency: The Agency's Project Manager is: Name: Lisa Passagaluppi Address: Room 3B287, Pentagon Arlington, VA 20310 Phone: (703) 697-0892 Blackberry: (703) 965-3021 Fax: (703) 695-3896 Email: lisa.passagaluppi@whs.mil Project/Task Objectives and Requirements: Project objective is to provide Pentagon civilians, and military personnel with information on transportation options and services in the National Capital Region (NCR). Major transportation organizations have been invited, including companies providing services such as rail, vanpool, bike/walking trails, and buses. The 2nd Annual DoD Transportation Fair, sponsored by the Pentagon Parking and Transportation Working group, administered by Washington Headquarters Services/Defense Facilities Directorate, will be held on Wednesday, May 13, 2009, 11:00am - 1:00pm in the Pentagon Center Courtyard. Scope of Work, Deliverables and Acceptance Criteria: The Contractor shall provide manpower and labor for the delivery, installation, and breakdown of all logistical requirements and utility elements to support special event starting at 10AM on Tuesday, May 12, 2009. The Event Planning Checklist will be utilized by the Agency to determine acceptance of the services and/or deliverables provided under this SOW. The Contractor shall provide services and staff, all materials, installation, and delivery, set-up, tear down and clean up and comply with all the installation safety guidelines and comply with risk assessment plan provided by the Agency to support this special event on Wednesday, May 13, 2009 from 11:00 am - 1:00 pm. Location is the Pentagon Center Courtyard. The Contractor shall produce approximately 20 each 10x10 frame white tents with anchors to include backing (2 anchors per tent concrete blocks). The Contractor shall provide 25 rectangle tables each 6ft in length, 40 chairs, and 25 white linen table covers with white linen skirts. Contractor shall provide tables, chairs, linens and table skirts for approximately 200 people. Specification for Tents: All tent fabric must be flame resistant. Prior to tent installation a certificate of flame resistance (flame certificate) must be provided for each tent to be used on the Pentagon Reservation to demonstrate that the tent meets the requirements of NFPA 701- Standard Methods of Fire Tests for Flame Propagation of Textiles. **NOTE** PLEASE PROVIDE FLAME CERTIFICATES FOR TENTS WITH PRICE QUOTE: The Flame Certificates must indicate; (1) tent manufacturer (2) tent type and dimensions (3) whether the fire resistance treatment of the fabric will be removed by washing (4) any limits of duration of the treatment Period of Performance: The period of performance begins on Tuesday, May 12, 2009 at 10:00 am, to allow set up prior to event with break down and clean up beginning Wednesday, May 13, 2009 at 2:00 pm. The Federal Government has the right to extend or terminate this SOW at its sole discretion. Contractor Staff, Roles and Responsibilities: Provide all materials, installation, and delivery, set up, tear down and clean up must comply with all installation safety guidelines and comply with risk assessment plan provided by agency. Agency Staff, Roles and Responsibilities: Provide guidance, management, coordination, protocol instructions/procedures and acquisition requirements. Contractor Performance Assessments: Assessments. The Federal Government may do assessments of the Contractor's performance. Contractors will have an opportunity to respond to assessments, and independent verification of the assessment may be utilized in the case of disagreement. Record. Completed assessments may be kept on record at agency and may serve as past performance data. Past performance data will be available to assist agencies for future projects. Past performance data may also be utilized in future procurement efforts. Additional Terms and Conditions Specific to this SOW: Contractor is responsible for all permits, insurance and marking of all ground lines. Evaluation Criteria: The Government intends to evaluate to quotes and award contract without discussions. However the Government reserves the right to conduct discussions if later determined necessary by the Contracting Officer. The Government may reject all quotes received if such action is the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received. A. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The evaluation factors specified below shall be used to evaluate factors. 1. Compliance with the solicitation requirements. 2. Price Compliance with the solicitation requirements is approximately equal to price Submission Instructions: SUBMITTALS: The offeror(s) shall submit a detailed and complete price quote for all items detailed in each line item and provide sufficient pricing support for the Government's understanding. The Government will evaluate each offerors quote to see if it is in compliance with the solicitation requirements to include meeting required delivery date. Each offerors quote must state whether the required delivery date of order can be met. All quotes are due on April 16, 2009 not later than 12:00 pm (EST). Quotes are to be faxed or emailed at (703) 696-4164 or cheryl.capers@whs.mil. Late submissions will not be accepted. All submitted materials will become the property of the Government and will not be returned. INSPECTION AND ACCEPTANCE TERMS Supplies/services will be inspected/accepted at: CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY 0001 Destination Government Destination Government DELIVERY INFORMATION CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC 0001 POP 12-MAY-2009 TO 13-MAY-2009 N/A DFD/PSD SHIRLEY GARNETT DEFENSE FACILITIES DIRECTORATE PROGRAMS & SERVICES DIV - BUTLER BLDG 3RD WASHINGTON DC 20301-1155 FOB: Destination HQ0194 Section I - Contract Clauses CLAUSES INCORPORATED BY REFERENCE 52.204-9 Personal Identity Verification of Contractor Personnel SEP 2007 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports MAR 2008