Rental of Portable Medical Refrigerators

The City of Austin has issued Invitation for Bids IFB 9000 ACA1011REBID for the rental, delivery, maintenance, and service of portable refrigerator containers to support the Austin Forensic Science Evidence Unit. The primary objective is to ensure DNA-related evidence is stored at required temperatures, with equipment deployed primarily at the Austin Forensic Science Evidence Warehouse and other locations as needed. The contract includes a variety of unit sizes, specifically 8x20 and 8x40 ground-level and dock-level walk-in containers. The initial term of the agreement is 12 months with the possibility of automatic extensions. The selected contractor must deliver equipment within five calendar days of an order and provide maintenance and repair services 365 days a year. Corrective actions must begin within 24 hours of notification, and non-functional units must be repaired or replaced within 24 hours at no additional cost to the City. Award decisions are based on the lowest responsive and responsible bid, with price preferences applied for certified local and small businesses. Payment is processed within 30 calendar days of receipt of a proper invoice, and the contractor is required to comply with strict confidentiality, non-discrimination, and ADA standards.