Rental services for Track & Treat Event

The City of Pittsburgh Office of Management and Budget, on behalf of the Department of Parks and Recreation, is soliciting bids for rental services for the Track and Treat event located at the Bud Harris Cycling Track on Washington Blvd. This one-time contract, identified as solicitation 2026-RFQ-207, has a total budget not to exceed 30,000 dollars. The required equipment includes 40 standard wood folding chairs, 50 banquet tables measuring 8 feet by 30 inches, and 20 by 30 foot white pole tents with concrete barrel installation and no sidewalls. The performance schedule requires setup by Wednesday, October 21, 2026, for the event on Saturday, October 24, 2026, with final tear down and removal occurring on Monday, October 26, 2026. Bids must be submitted electronically by September 30, 2026. Required submission documents include a pricing proposal, a completed Vendor Registration Form, a W-9, and agreement to the City's standard terms and conditions. Awarded vendors must be capable of demonstrating the necessary experience and personnel to perform the work and must not be in arrears to the City. Payment terms are Net 45 days, and invoices must be detailed rather than lump sum, featuring the purchase order number, City Controller number, and a full pricing breakdown. The contractor is required to maintain comprehensive insurance coverage, including general liability, workers compensation, and public liability, and must comply with the Americans with Disabilities Act and non-discrimination regulations. All deliveries are F.O.B. Destination, and the City retains the right to reject any goods or services that are defective or non-conforming.