Award Notice - Fort Yuma Health Center Indian Health Service HVAC Filter Replacement and Disposal Services

The contract under solicitation number IHS1520125 awards firm-fixed-price services for the quarterly replacement and disposal of 136 HVAC filters at the Fort Yuma Health Center in Winterhaven, California, covering a base year with four optional one-year extensions. The work requires strict adherence to infection control protocols, OSHA, EPA, ASHRAE, and CDC guidelines, with all used filters treated as potentially contaminated waste and must be sealed in plastic bags, transported in covered containers, and disposed of in compliance with federal, state, and local regulations. Filters must meet specific performance standards, including MERV 8–10 ratings or HEPA filters with 95% efficiency, and substitutions require prior approval from the Contracting Officer’s Representative. All pricing must include labor, materials, equipment, transportation, supervision, overhead, profit, and disposal costs, with payment to be processed electronically via the Treasury’s Invoice Processing Platform. The contract is set aside exclusively for Total Small Business concerns, with particular emphasis on Indian Economic Enterprises and Indian Small Business Economic Enterprises under the Buy Indian Act, requiring offerors to certify eligibility and provide evidence of tribal affiliation or ownership. Technical proposals must detail the approach to filter replacement, staffing plans, quality control, and safety measures, and are evaluated on technical capability as the most critical factor, followed by past performance and then price, in a best-value trade-off process—not lowest price technically acceptable. Offerors must submit three separate volumes: technical (capped at 10 pages), past performance (with 2–5 relevant references), and price, all in PDF format and emailed by February 27, 2026, at 1:00 PM MST. Site visits were held on February 18, 2026, to familiarize bidders with the facility, and mandatory SAM registration is required. Contract administration is overseen by Ramon Noriega as the Contracting Officer’s Representative, with invoicing governed by HHSAR and FAR clauses that include whistleblower rights, anti-lobbying, electronic funds transfer, privacy safeguards, and Service Contract Act wage determinations for Imperial County, California. Contractors are also bound by requirements for cybersecurity, data protection, employment eligibility verification, and compliance with Executive Orders on minimum wage and paid sick leave, with no security clearances required but strict adherence to facility access protocols enforced.