Replace Condensing Units on Large Cold Room

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is AG-7MN1-S-10-AA02 and is issued as a request for quotation (RFQ). This solicitation is a small business set-aside. The NAICS is 811310, business size is $7.0 million. This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2005-37. The USDA, Agricultural Research Service, Dale Bumpers National Rice Research Center, Stuttgart, Arkansas has an urgent need for the replacement of refrigeration condensing units for a seed storage facility which is a large cold room in Stuttgart, Arkansas. The USDA laboratory requires delivery and final start-up by no later than March 3, 2010. The following will detail the specific requirements. Scope of Work for Large Cold Room (Room 201) Cold Room Description: The cold room consists of one room with a total of 1500 square foot. The wall height from floor to ceiling is 13 foot even. (Four Walls.) The floor widths are 30 foot x 50 foot. The walls are 5 inches thick. There are presently four (4) condensing units (See description below.) That services this one room. Two work simultaneously to maintain the room temperature at 4 degrees centigrade. The other two condensing units are used as spares in case one of the two main condensing units becomes inoperable. The units are presently installed stacked on top of each other with a metal fabricated frame separating the units. Present Condensing Units Descriptions: (All Four) Manufacturer - Bohn - Heatcraft Part # - 8 9 0 1 9 8 0 1 Model # - B S T 0 4 0 H 2 D Serial # - T O 3 K O O 1 7 4 Phase - 3 Hertz - 60 Voltage - 480 Refrigerant - R22 Compressor - Copeland Copelmatic N R B 2 - 0 4 0 0 - T F D - 2 0 0 Requirement: The large cold room (Room 201) needs the four (4) refrigeration condensing units replaced. The cold room is presently operating on two (2) condensing units with the old refrigerant (R22). These condensing units are becoming obsolete and the parts thereof since the present condensing units uses R22 Freon. The contractor shall remove four (4) installed condensing units and shall furnish and install two new units with the following criteria: 1. Reclaim Freon from present system (R22). 2. Furnish and set two new replacement 7.5 horse power condensers. 3. Install four new 404A refrigerant expansion valves to the indoor fan coils. 4. Furnish new operating charge of 404A Freon. 5. Perform start up service and trouble shoot any and all problems that may arise from installation. 6. The new condensers will be three phase 460 VAC and will be set so that they can be switched, lead and lag, electrically instead of manually. 7. Provide one year parts and labor warranty. 8. The four condensing units that will be removed and parts thereof will be left on the property of Dale Bumpers National Rice Research Center. To schedule a site visit you may contact Mark Buerkle at Email: contact@example.gov; Office: +1 (555) 000-0000 ext. 237; Cell: +1 (555) 000-0000. Price to include delivery and installation to the USDA, ARS, DBNRRC, 2890 Hwy 130 East, Stuttgart, AR 72160. Each offeror shall include their proposed delivery schedule as part of their quotation. Acceptance and FOB point are destination. In order to be considered for award offerors shall provide a quotation on company letterhead and include with the bid schedule detailing the unit pricing and GSA Contract if applicable. The following clauses and provisions apply to this acquisition. 52.252-2 CLAUSES INCORPORATED BY REFERENCE; FAR 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS; FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS - COMMERCIAL ITEMS applies, with the following clauses: FAR 52.203-6 Restrictions on Subcontractor Sales to the Government; FAR 52.219-8 Utilization of Small Business Concerns; FAR 52.219-14 Limitations on Subcontracting; FAR 52.222-3 Convict Labor; FAR 52.222-19 Child Labor - Cooperation with Authorities and Remedies; FAR 52.222-21 Prohibition of Segregated Facilities; FAR 52.222-26 Equal Opportunity; FAR 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; FAR 52.222-36 Affirmative Action for Workers with Disabilities; FAR 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; FAR 52.222-54 Employment Eligibility Verification; FAR 52.225-3 Buy American Act-Free Trade Agreements-Israeli Trade Act; FAR 52.225-5 Trade Agreements; FAR 52.225-13, Restrictions on Certain Foreign Purchases; FAR 52.232-33,Payment by Electronic Funds Transfer - Central Contractor Registration; FAR 52.232-34 Payment by Third Party; FAR 52.222-41 Service Contract Act of 1965; FAR 52.222-42 Statement of Equivalent Rates for Federal Hires; FAR 52.222-43 Fair Labor Standards Act and Service Contract Act-Price Adjustment; applicable to this acquisition; FAR 52.252-1 Solicitation Provisions incorporated by Reference; FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS. Offerors shall include a completed copy of the provision at FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS, with this offer; a copy of this provision may be obtained at http://acquisition.gov/far/. Any amendment and documents related to this procurement will be available electronically at the Internet site: http://www.fbo.gov . Potential offerors will be responsible for downloading their own copy of these documents (if any). It is the offerors responsibility to monitor the site for release of the solicitation and any related documents. Furnish quotations to Michael Douglas, Contracting Officer, no later than COB 4:30p.m., January 6, 2010. Quotations must be received in writing via facsimile, Email or mail to the contacts listed above.