Replacement of Mini Split HVAC Units at PT CAM Facility

The contract involves the removal and replacement of five mini split HVAC units at the PT CAM facility, an off-campus site supporting university research and academic activities. The project aims to restore energy-efficient climate control, improve indoor air quality, and ensure compliance with current safety and mechanical standards. The scope includes removing existing units, evaluating and possibly treating or replacing line sets, refrigerant recovery, and installing new equipment with all necessary electrical and mechanical connections. The procurement process is initiated through a Request for Quote (RFQ) issued by North Carolina A&T State University, with a response deadline of July 28, 2025. The contract value is estimated between $50,000 and $150,000, and responses must be submitted electronically via the Bonfire portal, with all responses remaining valid for at least 60 days. The contractual framework incorporates North Carolina’s General Terms and Conditions, Instructions to Vendors, and other referenced attachments, emphasizing compliance with state laws, employment, and non-discrimination statutes. The evaluation process prioritizes responsiveness to specifications and the lowest price among qualified bids, with no explicit weighting or adjectival ratings assigned. The award may be made to multiple vendors or not at all if deemed in the best interest of the state. Key contractual requirements include strict adherence to safety labeling standards, proper packaging, and timely delivery at the designated site. The contract also mandates vendor registration in the North Carolina Electronic Vendor Portal, completion of HUB and financial stability certifications, and compliance with confidentiality and evaluation procedures. Performance is deemed complete upon approval by the Contract Administrator, with inspection and acceptance occurring at the delivery site, ensuring all work meets recognized industry standards and safety certifications.