This Solicitation opportunity from Government of Canada was posted on January 31, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Top

Replacement of the printers fleet

Closed

202407003International

Submission Closed01/31/2025, 02:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 532420

New

International

PHSA 20068 RFI Managed Print Services

Solicitation # PHSA 20068

The Provincial Health Services Authority (PHSA), acting on its own behalf and as an agent for several health organizations including the Fraser, Interior, Vancouver Coastal, Vancouver Island, Northern Health Authorities, and Providence Health Care Society, has issued Request for Information (RFI) PHSA 20068 for Managed Print Services. This solicitation is intended for information-gathering purposes to assist in the development of a future procurement process and is not a legally binding contract. The scope of the requested information covers the supply of print devices, as well as associated support and reporting services. Interested parties must submit their responses through the Euna Procurement (Bonfire) portal by the deadline of December 14, 2026. Required submissions include a completed questionnaire, a receipt confirmation form, acceptance of the RFI terms and conditions, and a buy local questionnaire. Respondents are also required to sign a Non-Disclosure/Confidentiality and Waiver Agreement during the registration process. Because this is an RFI, any pricing provided is for general information only and is not binding, and the process will not be used to evaluate, rank, or prequalify parties for subsequent bidding.

Provincial Health Services Authority (Incl. BCCSS)

POSTED

DEADLINE

Servicio de Alquiler de Equipo de Impresión y Digitalización - Oficina de OIT en Panamá. Please check the tender documentation on how to contact the Buyer

Solicitation # rfx_14202_ROLAC

The International Labour Organization (ILO) is soliciting bids for the rental of printing and digitalization equipment for its office in Panama. This procurement opportunity, identified as rfx_14202_ROLAC, requires qualified and capable providers to supply the specified goods and services. Participation in this solicitation implies full acceptance of the ILO's general terms and conditions, as well as any additional contractual conditions. Failure to comply with these terms or the specific requirements outlined in the solicitation annexes may result in a bid being deemed ineligible for consideration. All proposals must be submitted electronically through the ILO e-Sourcing platform or the UNGM Portal. Bidders can respond directly within the platform's envelopes or utilize the offline Excel questionnaire option. It is critical that all components of the offer are uploaded before the specified deadline, as the system will block any further uploads once the server clock expires. To avoid disqualification, bidders must not submit their offers via the messages tab and should ensure that all electronic files are readable and free of viruses. For technical assistance regarding tender documents, the ILO Procurement team can be reached at [email hidden].

POSTED

DEADLINE

Color Multifunction Printer Equipment ProviderThis subcontract agreement establishes a partnership with an equipment provider to supply a color multifunction printer on a rental basis for prime contractors supporting ILO office services in Morocco. The provider is responsible for delivering and installing hardware that meets specific technical requirements for color printing, scanning, and copying at the designated office location to ensure full operational capacity. The contract is categorized under NAICS code 532420 and is managed by the International Labour Organization. The primary objective is the successful on-site deployment of a fully functional multifunction printer to support administrative operations within the specified region.

POSTED

DEADLINE

Location annuelle d’une imprimante multifonction couleur pour le bureau de l’OIT avec maintenance globale et fourniture de papier Please check the tender documentation on how to contact the Buyer

Solicitation # rfx_13845_ROAF

The International Labour Organization (ILO) is soliciting proposals for the annual rental of a color multifunction printer for its office in Morocco. The scope of the contract includes the provision of the equipment, comprehensive maintenance services, and the supply of paper. This solicitation, identified as rfx_13845_ROAF, requires that the selected provider be qualified and capable of delivering the specified services in accordance with the ILO's general terms and conditions. Proposals must be submitted electronically via the ILO e-Sourcing platform. To maintain eligibility, bidders must strictly separate their submissions into designated envelopes, ensuring that technical proposals are uploaded only to the technical envelope and financial proposals are uploaded only to the financial envelope. The submission process may involve three response envelopes covering qualification, technical, and commercial requirements. All communications and clarifications regarding the technical aspects of the tender should be managed through the Messages tab of the e-Sourcing platform, and the ILO Procurement team can be reached at [email hidden] for further assistance.

POSTED

DEADLINE

MANAGED PRINT SERVICES 2026

Solicitation # MPS 2026

The City of Tustin is soliciting proposals for Managed Print Services to replace aging technology and implement optimization recommendations derived from a comprehensive assessment conducted by Office Werks Advisory. The goal is to establish a long-term partnership for the provision of technology, services, and ongoing support for approximately 119 multi-function devices and desktop printers. The scope includes equipment acquisition, implementation, software configuration for secure and follow-me printing, and continuous fleet management. Awarded vendors will collaborate with City staff and consultants to validate device configurations and develop a new city-wide print policy focusing on usage standards and cost controls. The contract features an initial five-year term with an option for two additional one-year extensions. Implementation is scheduled to begin in February 2027, following a City Council award presentation on January 19, 2027. Proposals are evaluated based on the effectiveness of the management plan (30%), vendor skills and experience (30%), and the total five-year cost of the solution (40%). Key requirements include a mandatory 2 million dollar professional liability insurance policy, adherence to U.S. resident data storage and NIST hard drive wiping standards, and the submission of a notarized Non-Collusion Affidavit. All proposals must be submitted via the OpenGov portal by November 17, 2026.

POSTED

DEADLINE

Multifunction Copier or Printer Lease and Maintenance Services

Solicitation # Request for Proposal (RFP-26-009)

The Water Replenishment District of Southern California is seeking proposals under RFP-26-009 for multifunction copier or printer lease and maintenance services. This local government solicitation is for equipment and support to be performed in Lakewood, California. Interested vendors must submit their responses by the deadline of December 1, 2026, at 5:00 PM PT. Detailed bid documents and submission requirements are available through the official procurement portal, and applicants are responsible for completing any necessary registrations and reviewing all addenda via the provided web links.

Water Replenishment District of Southern California

POSTED

DEADLINE

26-041 COPIER LEASE, MAINTENANCE & SUPPLIES AGREEMENT

Solicitation # 26-041

The Floyd County Board of Commissioners is soliciting sealed bids for a 60-month Copier Lease, Maintenance, and Supplies agreement, with a performance period scheduled from March 1, 2027, to February 28, 2032. The scope of work requires the provision of new copier machines—specifically prohibiting refurbished or remanufactured components—featuring 600 dpi optical resolution and various scanning capabilities. The selected vendor must maintain an office within 100 miles of Floyd County and provide a service call response time of four hours or less. The comprehensive service contract must include all parts, automatic meter reading, and free toner with auto-shipping. Bidders must submit their proposals electronically via the Bonfire portal by December 7, 2026. Submissions must be split into two volumes: a required documents volume containing certifications for non-discrimination, non-collusion, and a drug-free workplace, and a separate bid pricing volume. Evaluation will be based on cost, technical specifications, and the provision of three professional references from the last five years. Pricing options include either phasing in new machines as current leases expire or a full buyout of existing leases to start new 60-month terms. Payment is issued monthly within 30 days of invoice receipt, and the contract may be terminated by either party with a 90-day notice.

Floyd County Board of Commissioners

POSTED

DEADLINE

COPIER LEASE, MAINTENANCE AND SUPPLIES AGREEMENT

Solicitation # 26-041

The Floyd County Board of Commissioners is soliciting sealed bids for a Copier Lease, Maintenance, and Supplies agreement. The contract covers the provision of new copiers, maintenance services, and all necessary supplies except paper, including toner and finisher supplies. The performance period is set for 60 months, beginning March 1, 2027, and ending February 28, 2032, though either party may terminate the agreement with a 90-day notice. Bidders must provide pricing for two options: replacing units as current leases expire or buying out remaining leases to align all units on a single schedule. Key operational requirements include a mandated 98 percent uptime per machine, a service call response time of four hours or less, and support for up to 1,000 users with LDAP or password authentication. All equipment must be new, and hard drives must be scrubbed according to Department of Defense standards upon removal. Awarding will be based on price and other factors to determine the most advantageous bid for the County. Bids must be submitted electronically by December 7, 2026, and must include a separate price proposal, a Drug-Free Workplace Certificate, and a signed Bid/Proposal Certification.

POSTED

DEADLINE

Office Furniture and Equipment SupplierThe City of Cranbrook is seeking a subcontractor for the supply and delivery of non-energized office furniture and equipment for prime contractors working on lease space projects. The scope of work includes providing and placing commercial-grade items such as desks, chairs, shelving, and specialized non-electric business equipment, with the requirement that the supplier handles both delivery and assembly within the designated leased spaces. This opportunity is categorized under NAICS code 532420 and is associated with the Province of British Columbia. Interested parties must submit their responses by the deadline of December 2, 2026. Performance of the contract will take place within Canada.

POSTED

DEADLINE

CIO Multifunction Devices 6 Month Bridge

Solicitation # W91QF027Q6001

The U.S. Government is issuing a Sources Sought notice for a six-month bridge contract to provide multifunction device services, including maintenance, emergency services, and supplies. The requirement is currently intended to be awarded on a sole source basis to Government Acquisitions LLC under the statutory authority of 10 USC 2304(c)(1) and FAR 6.302-1(a)(2)(iii), as it involves proprietary devices already in place. However, the government is seeking information from capable large and small businesses to determine if a competitive procurement is possible. The performance period is scheduled from December 1, 2026, to May 30, 2027, with services delivered to various entities in Pennsylvania, including the U.S. Army War College, the U.S. Army Heritage and Education Center, the U.S. Army Garrison Carlisle Barracks, the Peacekeeping and Stability Operations Institute, and various tenant units. The scope of work focuses on the support of specific Xerox hardware, including B&W models (B7030HG), Color models (C8130TG), and SIPR models (B7030SG). This Firm Fixed Price effort falls under NAICS code 532420 for Office Machinery and Equipment Rental and Leasing and PSC W074. Interested vendors are encouraged to provide details regarding their capabilities, previous experience with similar requirements, and suggestions on how the Army can best structure the contract to facilitate competition among small businesses. This notice is for market research purposes only and does not constitute a request for quote or a promise to issue a formal solicitation.

W6QM Micc-Carlisle Barracks

POSTED

DEADLINE

RFQ - Operational Lease of Two Mail Folder Inserters

Solicitation # Doc3394350657

The Department of Service Nova Scotia is seeking proposals for a five year operational lease of two mail folder inserters. This procurement is managed by the Postal Services branch, which provides centralized, secure, and cost effective mail processing for the Government of Nova Scotia and its associated agencies, boards, and commissions. The project will be performed in Halifax, Canada, and is being conducted in accordance with the Public Procurement Policy and Procurement Manual. Proposals must be submitted by the strict deadline of 14:00 Atlantic Time, as any submissions received after this time will be rejected. Interested bidders can access documentation and submit bids through the Nova Scotia Procurement Portal and the SAP Business Network. Technical support for the bidding process is available via the Ariba Discovery Help Center and the procurement portal ticketing system.

Government of Nova Scotia

POSTED

DEADLINE

Hingham Town Meeting: Electronic Voting Device and Services, Request For Proposals

Solicitation # EVRFP26

The Town of Hingham, Massachusetts, issued Request for Proposals EVRFP26 on November 4, 2026, seeking the lease or purchase of electronic voting devices and associated services for its Town Meeting. Conducted under M.G.L. c. 30B, the procurement requires a system featuring voting handsets with displays, a minimum six-hour battery life, and the ability to operate without an internet connection using a VPN for encrypted inter-room communication. Handsets must maintain a communication range of approximately 500 feet. The selected vendor will be responsible for providing on-site services and at least one two-hour training session for Town personnel. If the purchase option is chosen, equipment must be delivered within eight weeks of contract execution. Proposals must be submitted electronically via the OpenGov Portal by December 3, 2026, at 11:00 am, with technical and price proposals submitted as separate volumes to avoid disqualification. A mandatory product demonstration at Hingham High School is required for responsiveness. The Town will award the contract to the most advantageous proposal based on technical merit and all-inclusive pricing, offering two pricing options: a three-year lease or a direct purchase with three years of service. Key contract terms include fixed pricing for the term, a ten-day termination for convenience clause, and a requirement that all generated data remains the sole property of the Town. Vendors must provide comprehensive insurance coverage, including general liability of at least $1 million per occurrence, and certify compliance with Massachusetts tax and conflict of interest laws.

Town Administrator's Office

POSTED

10 days ago

DEADLINE

in 19 days

AI Contract Overview

VIA Rail Canada Inc. is seeking a turnkey solution for the complete replacement of its printing, scanning, and faxing fleet. The required services encompass equipment rental, comprehensive fleet management, and ongoing upkeep and maintenance to ensure operational efficiency. The financial structure for the acquisition of consumables will be based on a cost per copy formula. Interested parties can access bidding documents through Merx, and all inquiries should be directed to the primary point of contact, Stephane Fitterer.

General Info

VIA Rail seeks turnkey replacement and management of printing, scanning, and faxing fleet.

Agency

Government of Canada → VIA Rail Canada Inc.

NAICS

532420 - Office Machinery and Equipment Rental and Leasing

Place of Performance

CAN

Set-Aside

NONE

Documents

No documents available

No documents were posted with this contract.

AI Contract Breakdown

Uniform Contract Format

No documents to break down

The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PhaseClosed

PostedJan 31

Solicitation

Response DeadlineJan 31

Deadline has passed

Submission Closed

01/31/2025, 02:00:00 PM UTC

Find active opportunities like this

Get full access to discover similar active contracts, track opportunities, and build proposals with AI assistance.

Organization & Contact Information

AgencyGovernment of Canada → VIA Rail Canada Inc.

Contacts1 person available

OfficeN/A

Organization / AgencyGovernment of Canada → VIA Rail Canada Inc.

Office AddressN/A

Contacts

Stephane FittererPoint of Contact

Full Description

VIA Rail is looking for a turnkey solution for the replacement of the printing, scanning and faxing fleet. This includes equipment rental, fleet management, acquisition of consumables in a "cost per copy" formula as well as equipment upkeep and maintenance. Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.