Replacement parts for a GapVax system with serial number MC1312-0216.

The City of Houston is soliciting replacement parts for a GapVax system with serial number MC1312-0216 under informal solicitation INF-2026-0193, with a response deadline of May 26, 2026. Bidders must provide parts that meet exact technical specifications or submit approved equal alternatives with full manufacturer details, including product name, number, and supporting descriptive literature. The solicitation requires a signed signature page containing certifications against human trafficking, boycotts of Israel and certain energy or firearm entities, and prohibition of business with foreign terrorist organizations, along with compliance with the Hire Houston First Program for local business preference. Bidders must also affirm their status as a City Business or Local Business and disclose any single-source restrictions in advance. Performance is governed by FOB destination terms as specified in individual purchase orders, with inspection and acceptance solely at the City’s discretion upon delivery. The award will be based on the overall low net bid, though the City reserves the right to choose the best value bid considering non-price factors, not strictly adhering to a Lowest Price Technically Acceptable model. All submissions must be made electronically through the City’s designated bidding portal by the deadline, and paper submissions are not accepted. Payment will follow the invoice address provided on the purchase order, with no use of federal invoicing systems like WAWF or IPP, and no federal accounting codes are required. There are no detailed packaging, preservation, or labeling standards beyond the requirement to identify approved equal items on the bid form, and no military or industry standards are referenced. The contract does not specify fixed delivery dates but requires bidders to state proposed delivery times in calendar days from award, and no contract type is formally designated, though a firm fixed price arrangement is implied. No COR, COTR, or PCO contact information is provided, and bidders must not communicate with City officials regarding the bid during the evaluation period.