This Solicitation opportunity from Hawaii was posted on November 6, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Request For Information Mailing Equipment, Supplies, and Maintenance

Closed

BPM007261State & Local

Submission Closed11/19/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 532420

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RFP Centralized Managed Print Svcs & Multifunction Printer (MFP) Fleet

Solicitation # 271006

The City of Dothan, Alabama, is soliciting proposals under RFP 271006 for a consolidated managed print services program. The selected vendor will serve as the single point of accountability for the implementation, installation, configuration, and management of a multifunction printer fleet, including plotters and facsimile devices. A key technical requirement is the integration of centralized print authentication with Active Directory or Entra ID to enable badge-swipe release. The project will follow a phased implementation, prioritizing the replacement of devices that are currently out of contract or on month-to-month leases. Security standards for the fleet include TLS 1.2 or later, SNMPv3, and the encryption of stored data. Proposals are due by November 20, 2026, and must be submitted in sealed envelopes. The City will award the contract to the responsive and responsible respondent offering the best combination of attributes, with a 3% cost preference granted to local vendors holding a City of Dothan business license. Required certifications include E-Verify compliance, a non-collusion affidavit, and adherence to the Drug-Free Workplace Act of 1988. The successful bidder must maintain comprehensive insurance coverage, including commercial general liability of 2 million dollars aggregate and professional liability of 1 million dollars. The City reserves the right to terminate the contract without cause upon 30 days written notice.

POSTED

DEADLINE

MANAGED PRINT SERVICES 2026

Solicitation # MPS 2026

The City of Tustin is soliciting proposals for Managed Print Services (MPS 2026) to modernize its print environment, replacing aging technology for approximately 119 multi-function devices and desktop printers. This initiative follows a comprehensive assessment by Office Werks Advisory and a city-wide survey to optimize operational workflows and total cost of ownership. The City is seeking a long-term strategic partner rather than a transactional vendor to provide equipment acquisition, implementation, maintenance, and security support. The awarded vendor will collaborate with City staff and the Consultant to implement print optimization recommendations and help develop a new city-wide print policy regarding usage standards and cost controls. The contract features an initial five-year term with the option for two additional one-year extensions. Scope of work includes fleet modernization, secure printing, and the support of critical devices serving 24/7 public safety and continuity-sensitive operations. Vendors must provide OEM supplies or approved equivalents and are responsible for all delivery, network installation, and training. Acceptance of equipment is contingent upon City confirmation of approved configurations and the resolution of material punch-list items. Payment is processed within 30 days of invoice approval by the Director of Finance, and the agreement is subject to a non-appropriation clause requiring 60 days' notice. Proposals are evaluated based on the best overall solution, with a focus on hardware and optional software through menu-based pricing schedules.

POSTED

DEADLINE

Lease of Multifunctional Devices and Support Services for the Golden Field Office and Office of Inspector GeneralThe Department of Energy, specifically the Office of Energy Efficiency and Renewable Energy, is forecasting a contract for the lease of multifunctional devices and associated support services. This requirement is intended to serve the Golden Field Office and the Office of Inspector General, with the place of performance located in Colorado. This opportunity is designated as a small business set-aside under NAICS code 532420. Interested parties may coordinate with Small Business Program Managers Yolanda Dixon or Joseph Vento regarding this upcoming procurement.

Office of Energy Efficiency and Renewable Energy

POSTED

DEADLINE

Postage Meter Leasing

Solicitation # 2026-RFP-002

Payson Unified School District #10 is soliciting proposals under solicitation 2026-RFP-002 for the lease of one postage meter machine to be installed in late November 2026 at their warehouse in Payson, Arizona. The initial lease term is 60 months with an option for annual renewals at the district's discretion. The required equipment must be capable of processing 6,000 to 7,000 pieces annually, with typical daily volumes of 20 to 30 pieces and periodic bulk mailings of 500 to 600 pieces per week. The district is seeking various functional options, including red or red and black printing, return address printing, a scale, and a built-in or stand-alone auto sealer, with optional capabilities for tape printing and ground advantage. Proposals must include detailed costs for ink and supplies with usage rates, maintenance and repair options, and a description of the method and company used for loading postage funds, as well as the discount rate of meter postage compared to first class rates. The award will be based on the most advantageous proposal rather than price alone, utilizing a points-based evaluation system. Selected vendors must provide a minimum 24-month manufacturer's warranty covering parts and labor. Contractual requirements include adherence to the Drug-Free Workplace Act, compliance with the Americans with Disabilities Act, and a notarized familial relationship disclosure. Payment terms are net 30 days following the submission of an invoice containing the purchase order and bid number, provided a current W-9 is on file. All submissions must be made electronically via the OpenGov portal by the October 29, 2026, deadline.

Payson Unified School District

POSTED

DEADLINE

Grasslands School Division - Request for Proposal - RFP - Multifunction Device Fleet and Print Management Services

Solicitation # AB-2026-06872

Grasslands School Division is soliciting proposals from qualified suppliers to replace its current multifunction device fleet and implement comprehensive print management services. The scope of work encompasses all printing, copying, and scanning requirements across the entire Division. This project will be performed within the County of Newell, Alberta. Interested parties must submit their responses by the deadline of November 23, 2026, at 7:00 PM. The procurement process is being managed by Michael Nielsen, the Director of Technology, under solicitation number AB-2026-06872.

Grasslands School Division

POSTED

DEADLINE

RFB-IS-27200243 - 1091956 CANON VARIOPRINT TITAN 6220 MICR LEASE - Closing: 10/30/2026 12:00 PM

Solicitation # 232495

Los Angeles County in California is seeking solicitations for the lease of a Canon Varioprint Titan 6220 MICR system. This procurement opportunity, identified by solicitation number 232495, is managed by the Internal Services Department with William Burger serving as the primary point of contact. The performance of the contract will take place in Los Angeles, California. Interested parties must submit their responses by the deadline of October 30, 2026, at 7:00 PM.

POSTED

DEADLINE

RFB-IS-27200243 - 1091956 CANON VARIOPRINT TITAN 6220 MICR LEASE

Solicitation # 232495

The City of Los Angeles is seeking proposals for the lease of a Canon Varioprint Titan 6220 MICR system under solicitation number 232495. This local government opportunity is managed by the City of Los Angeles and will be performed in Los Angeles, California. Interested vendors must submit their responses by the deadline of October 30, 2026, at 3:00 PM. For further inquiries regarding the content or requirements of the bid, contact William Burger via email. Participants may be required to register on the official City of Los Angeles website to complete the bidding process.

POSTED

DEADLINE

Service and Lease of 15 New or Remanufactured Copiers and 8 coin/bill changers

Solicitation # ITB-2026-0001

The Somerset County Library Commission is soliciting bids for a five year Fair Market Value lease and service contract for 15 new or remanufactured energy efficient, digital, network ready color multifunction devices and 8 compatible coin and bill changers. These units must provide combined scan, print, fax, and copy capabilities and be designed for intuitive use by the public. A critical requirement is the inclusion of integrated touchscreen displays to support a cloud based credit card payment solution planned for 2027. Technical specifications include copy and print speeds between 40 and 50 ipm, a minimum 160 gig hard drive, and the ability to handle paper weights up to 256 g/m. The contractor is responsible for all installation, transportation, and the return of current equipment, while the library will provide all paper. The contract will be awarded to the lowest responsible bidder, with a tentative award date of December 2, 2026, and installation scheduled for January 4 through 18, 2027. The service provider must ensure a 95 percent effectiveness level and provide on site technician response within four to six business hours. Bidders must submit a bid guarantee of 10 percent of the total price, capped at 20,000 dollars, and provide performance and payment bonds upon award. Comprehensive insurance coverage is required, including 3 million dollars in general liability and 1 million dollars in employer liability. Compliance with New Jersey business registration, EEO/Affirmative Action regulations, and various federal and state certifications regarding investment activities in Iran and Russia is mandatory.

Somerset County Library

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DEADLINE

Device-as-a-Service (DaaS)

Solicitation # 1072975646

Cantium Business Solutions Limited, a Local Authority trading company owned by Kent County Council, is seeking one or more preferred suppliers to provide a Device-as-a-Service (DaaS) solution. The scope of work encompasses the delivery of hardware and associated services, including installation and consultancy, for use by Cantium and its customers within the United Kingdom. While the contract is structured as a zero-value agreement to ensure best value for customers, the total estimated contract value over the full potential term is approximately 16 million pounds inclusive of VAT. The agreement is scheduled to commence on June 20, 2027, with an initial duration of up to 36 months. The buyer maintains the option to request up to two 12-month extensions with 30 days' notice, bringing the maximum possible contract length to 60 months. Award decisions will be based on quality assessments, with weightings distributed across general requirements (30%), value-added services (30%), mandatory non-technical requirements (20%), and Key Performance Indicators (20%). Interested parties must submit their responses in English via the Delta eSourcing portal by the deadline of November 3, 2026.

Cantium Business Solutions Limited

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DEADLINE

Lease of Two (2) Dell Servers

Solicitation # 26-211 TOL

The Township of Langley in British Columbia is seeking solicitations for the lease of two Dell servers. This procurement opportunity, identified by solicitation number 26-211 TOL, was officially posted on October 7, 2026. Interested parties must submit their responses by the deadline of October 23, 2026, at 5:00 PM. The performance of the contract will take place within the province of British Columbia.

POSTED

DEADLINE

Lease of Two (2) Dell Servers

Solicitation # 26-211

The Corporation of the Township of Langley is seeking quotations for the supply, delivery, installation, configuration, and lease financing of two Dell PowerEdge R770 Servers. The contract specifies a lease term of five years (60 months) and must include a one dollar buyout option at the end of the term. The required hardware must feature Intel Xeon 6 Performance 6737P processors, 6400MT/s RDIMMs, 2.5 inch chassis with up to 16 SAS4/SATA drives and PERC 12, and dual redundant 1100W Titanium power supplies. All equipment must be new and CSA approved for alternate current operation. The successful bidder will be selected based on best value and must provide comprehensive operating and service manuals. Performance will be verified through a joint inspection between the bidder and the Township, with a requirement to correct any deficiencies within ten working days. Administrative requirements include providing a WorkSafeBC clearance letter, a valid business licence for the Township of Langley or Fraser Valley Intermunicipal area, and insurance naming the Township as an additional insured. Payments will be issued via electronic funds transfer within 30 days of invoice receipt or service acceptance. Quotations must be submitted electronically via the designated bidding system by October 23, 2026.

POSTED

DEADLINE

RFQ - Multifunction Copier, Printer, and Scanner services

Solicitation # S-R21689-00018133

The Port of Newport is soliciting quotations for the replacement of two multifunction office printers, copiers, and scanners, with a target installation window of February to March 2027. The required equipment must feature minimum speeds of 40 pages per minute, support color and black and white printing, and include duplexing and touchscreen interfaces. Technical specifications require AirPrint and Mopria certification, as well as integration with Microsoft Universal Print and Entra ID for a cloud-based print management solution compatible with Microsoft 365. Security is a priority, with mandates for hard drive encryption, overwrite capabilities, firmware security protections, secure print release, and user authentication. Vendors may propose purchase, lease, or lease-to-own options, with a preferred lease term of 60 months. The Port will evaluate proposals based on the best interest of the organization, focusing on a five-year total cost of ownership. Proposals must include detailed pricing for acquisition, maintenance, volume click rates, and end-of-term costs, including data destruction certification. Preference may be given to vendors offering ENERGY STAR equipment or recycling programs for toner and hardware. All submissions are due by October 30, 2026, and must comply with Oregon law and the Oregon Public Contracting Code.

Administration

POSTED

18 days ago

DEADLINE

in 7 days

AI Contract Overview

The contract is a Request for Information issued by the State of Arizona in partnership with NASPO ValuePoint, aimed at gathering market insights for a future solicitation concerning Mailing Equipment, Supplies, and Maintenance. The primary goal is to collect relevant industry information to inform the development of a comprehensive contract that will serve state agencies' mailing needs. The solicitation, identified as BPM007261, was posted on November 6, 2025, with a response deadline of November 19, 2025. The contract is expected to have a substantial size, with a low estimate of 50 million dollars and a high estimate of 150 million dollars, indicating a significant procurement effort. The Hawaii State Procurement Office is involved, suggesting that the contract may be available for multiple states or entities under NASPO's cooperative purchasing program. The NAICS code associated with this procurement is 532420, which pertains to office machinery and equipment rental and leasing, aligning with mailing equipment and related services. The primary contact for this solicitation is Bryanna Robles, reachable via email at bryanna.robles@azdoa.gov or by phone at 602-556-2309. The procurement process is designed to identify capable vendors and gather detailed information about available products and services related to mailing equipment, supplies, and maintenance, setting the stage for a formal solicitation to follow.

General Info

Agency

Hawaii State Procurement Office

NAICS

532420 - Office Machinery and Equipment Rental and Leasing

Place of Performance

HI, USA

Set-Aside

NONE

Documents

Request For Information NASPO Mailing

5 pages · sources-sought

High

Request For Information NASPO Mailing

5 pages · sources-sought

High

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedNov 3

Solicitation

Notice updatedNov 6

The notice title changed. The notice description changed.

Response DeadlineNov 19

Deadline has passed

Submission Closed

11/19/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyHawaii State Procurement Office

Contacts1 person available

OfficeN/A

Organization / AgencyHawaii State Procurement Office

Office AddressN/A

Contacts

Bryanna Robles

contact@example.gov

+1 (555) 000-0000

Full Description

This Request for Information (“RFI”) is being issued by the State of Arizona (“Lead State”) in collaboration with NASPO ValuePoint. The purpose of this RFI is to seek information to be used in a new solicitation for a contract for Mailing Equipment, Supplies, and Maintenance.

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