Request for Information - Potential Temp Construction Camp Facilities at Clear AFS, AK

SPECIAL NOTICE REQUEST FOR INFORMATION (RFI) Potential Temporary Construction Camp Facilities at Clear AFS, Alaska THIS IS NOT A REQUEST FOR PROPOSAL, REQUEST FOR QUOTE, OR INVITATION FOR BID. THERE WILL NOT BE A SOLICITATION, SPECIFICATIONS, OR DRAWINGS AVAILABLE AT THIS TIME. 1. Introduction: The U.S. Army Corps of Engineers (USACE), Alaska District is issuing this Request for Information (RFI) to obtain responses from members of the construction community interested in constructing and operating temporary construction camp facilities in the vicinity of Clear Air Force Station (AFS), Alaska. USACE intends to use the information provided for planning purposes and to help make strategic decisions regarding this potential procurement. USACE will not reimburse RFI respondents for any expenses associated with responding to this RFI, though USACE sincerely appreciates respondents' efforts and input. The USACE Alaska District may issue a Request for Proposals (RFP) at some point in the future, however, this RFI is not to be construed as a commitment by the Government, nor will the Government pay for any information provided. 2. Opportunity / Background: The Government is seeking industry input regarding the potential to design/construct and operate temporary construction camp facilities in the vicinity of Clear AFS, Alaska, potentially during the period of 2016 through 2020. Clear AFS is located approximately 80 miles southwest of Fairbanks, Alaska in the Tanana Valley and has a sub-arctic continental climate characterized by long cold winters and short mild summers. Temperature extremes can vary from a high of almost 100 degrees Fahrenheit in the summer to -60 degrees Fahrenheit in the winter. This potential construction camp requirement is still in the advanced planning stage; initial indications are that the camp must support a temporary construction and technical workforce population of approximately 350-persons during 2018 through 2020. The potential plan is for the full implementation of the camp to take place in phases with the initial phase of the man camp being executed in 2016, if future funding is made available. The initial element of work would include the design of the full camp and the construction of requisite on-site potable water and septic utilities along with the kitchen/dining, laundry, and recreation modules. It would also include the construction of the initial sleeping modules to accommodate 150-PN. The remaining 200-sleeping modules to accommodate the full camp build-out would be delivered in phases as required to support the ramp-up off the vendor population. It is assumed that the temporary construction camp would be of modular design, and that all of the facilities and utilities would be designed to efficiently accommodate sub-arctic conditions with a planned life of five (5) years. The current planning strategy calls for the camp facilities to be located on cleared portion of Clear AFS within a designated partitioned area that is outside of the installation's security boundaries. The area has been cleared for multiple decades; however, considerations for arctic conditions, including challenging foundation soils should be considered. The camp would require the development of on-site utilities including potable water, sewerage, commercial power, and communications. Potable water would be provided by the development of a temporary well and a looped pipe distribution system designed and constructed for sub-arctic conditions, including pre-heat. The water system would be sized to support fire hydrants delivering the water flow rates and quantity required by fire code. Sewerage collection and treatment would be through pipe collection into an on-site septic system designed for the specific soil and temperature regimes found at the site. All onsite utility development would be accomplished through permit with applicable regulators. All relocatable facilities would be industry-standard structures as utilized in medium-sized temporary camps in sub-arctic environments and not custom-designed facilities tailored specifically for this program. They would require full Life/Safety Code Compliance including adequate egress and must be designed/manufactured to meet site conditions, including thermal requirements and all loading requirements for conditions at Clear AFS. When placed in the operational location, the relocatable facilities would be founded upon a foundation system compatible with soil bearing capacities and the structural design of the relocatable assemblies. The use of gang latrine/showers within sleeping facilities would be acceptable. In addition, the use of separate centralized latrine/shower facilities would be acceptable. The latrine and shower capabilities are to support worker hygiene requirements with adequate shower, sink, and toilet and urinal fixtures to support a maximum field population of 350-PN. Water would be required to be heated to applicable use requirements by "on-demand" type appliances. Facilities would need to have adequate ventilation and lighting and would be required to be heated. For all man camp facilities, wired smoke/fire detectors would be required with a fire alarm system compatible with the system used at Clear AFS. The Government is currently considering two (2) separate strategies for the fulfillment of this potential requirement: 1) A Government construction contract(s) (potentially Design/Build) with a separate service contract to operate and maintain the camp and related utilities. Operation would include management, housekeeping, maintenance, and operation of food services and laundry services. Fully supported and operated by a service contact, all maintenance, utilities, and security would be the responsibility of the man-camp vendor contract personnel. Clear AFS personnel would provide emergency first response if required; however policing beyond the vendor provided security would be provided by Alaska State Troopers, or 2) A turn-key vendor option, wherein the vendor provides and operates the man-camp under a performance-based scenario. 3. Statement of Limitations: a. USACE represents that this RFI, submissions from respondents to this RFI, and any relationship between USACE and respondents arising from or connected or related to this RFI, are subject to the specific limitations and representations expressed below, as well as the terms contained elsewhere in this RFI. By responding to this RFI, respondents are deemed to accept and agree to this Statement of Limitations. By submitting a response to this RFI and without the need for any further documentation, the respondent acknowledges and accepts USACE's rights as set forth in the RFI, including this Statement of Limitations. b. USACE reserves the right, in its sole discretion, without liability, to use any or all of the RFI responses in its planning efforts, and to develop and operate the temporary construction camp, in whole or in part, outside of this RFI process. USACE reserves the right to retain all the materials and information, and the ideas and suggestions therein, submitted in response to this RFI. All such material, information, ideas, and suggestions will become the property of USACE. c. This RFI will not be construed in any manner to create an obligation on the part of USACE to enter into any agreement, nor to implement any of the actions contemplated herein, nor to serve as the basis for any claim whatsoever for reimbursement for any costs associated with the preparation of responses submitted to the RFI. d. The submission of an RFI response is not required to participate in any potential future RFP issued by USACE. e. To the best of USACE's knowledge, the information provided herein is accurate. However, USACE makes no representations or warranties whatsoever with respect to this RFI or the site, including representations and warranties as to the accuracy of any information or assumptions contained in this RFI or otherwise furnished to respondents by USACE, site and environmental conditions on the property or the suitability of the site, or any portion thereof, for any specific uses or development. f. This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Responses to this notice are not an offer and cannot be accepted by USACE to form a binding contract. g. Respondents submitting business information pursuant to this RFI should consult 32 C.F.R. and other implementing regulations concerning the release of such information to third parties under the Freedom of Information Act. All information submitted by respondents that they consider confidential and not releasable to third parties outside of USACE, and its employees, agents, consultants, and representatives, must be clearly and conspicuously so marked. 4. Submission of Responses: All interested parties should submit a cover sheet, company description, including business size and the completed numbered items below, in the specified format with appropriate supporting information clearly marked "Response to RFI - Potential Temporary Construction Camp Facilities at Clear AFS, Alaska" no later than 02:00 PM, Alaska Time on 14 October 2014, to the following Point of Contact: Kathy Wooldridge US Army Corps of Engineers, Alaska District kathy.wooldridge@usace.army.mil Responses must be submitted via email to kathy.wooldridge@usace.army.mil or via fax to 907-753-2544. 5. Response Format: a. Cover Sheet, including: - Company Name - Company Address - Name and Contact Information for Company Representative including: - Telephone Numbers - E-mail Address - Signature of Representative b. Brief company description: business size under NAICS 236220; years in business; type of entity; followed by response to RFI items in numerical order and by any additional materials. Please limit submission to five (5) pages for discussion of the items below; pages must be numbered. You may attach supplementary materials outside of the page limitation. USACE Request for Information (RFI) "Potential Temporary Construction Camp Facilities at Clear AFS, Alaska" 1. Provide a discussion of your specific technical approach for design/construction of the potential temporary man-camp facilities at Clear AFS, identifying planning and scheduling, and any possible constraints/obstacles and assumptions. 2. Indicate your firm's ability to provide services for operation of the man-camp, to include housekeeping, maintenance, utilities, security, food and laundry services. 3. Provide your firm's specific capabilities and any past performance of design/construction of similar types of facilities, particularly in a sub-arctic environment. 4. Provide any additional information you feel is relevant.