This Solicitation opportunity from Department Of State was posted on June 17, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Request for Pricing Proposal – Replacement of carpeting in US Consulate Johannesburg (PR16068545)
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
The U.S. Consulate in Johannesburg is soliciting pricing proposals for the complete replacement of carpeting across 2,568 square meters of floor space at its facility located at 1 Sandton Drive, Johannesburg. The project encompasses the removal and disposal of existing carpets using a 6m³ skip or equivalent, professional moving and reinstatement of all office furniture, floor preparation to meet ASTM F710 and ACI 301 standards, and installation of new carpet tiles provided by the U.S. Government in a parquet layout per manufacturer specifications outlined in the attached Milliken and AFIRMA II installation guidelines. Contractors must adhere to CRI 104 as the baseline industry standard and use only approved patching compounds, with any alternative adhesives requiring prior written approval to void warranties. All work must be supervised by a full-time on-site manager who ensures compliance with quality, safety, and operational protocols, including submission of an installation program for approval by the Contracting Officer’s Representative prior to work commencement. Daily cleaning of work areas, maintenance of barricades and warning signs, and adherence to strict health and safety requirements—such as fall protection training submitted 8 working days in advance, work permits submitted 3 days prior to high-risk tasks, and on-site availability of SDS sheets, fire extinguishers, and first aid kits—are mandatory. Proposals must be submitted via email to three designated State Department addresses by 5:00 PM CAT on July 10, 2026, and must include a detailed pricing schedule, company profile, and three contactable references for projects of comparable scope and size. Foreign bidders using a South African sub-contractor are required to submit the same documentation for their sub-contractor. The successful bidder must be actively registered in SAM.gov at the time of award, with no exceptions for expired registrations. This is a fixed-price contract with no deposit payments authorized, and payment will be issued via EFT within 30 calendar days after delivery of services and receipt of invoice, whichever is later; bidders must account for all price and exchange rate fluctuations in their quoted price as no adjustments will be permitted post-award. All personnel working on site will undergo security vetting by the Consulate, be escorted at all times, and are subject to strict conduct rules prohibiting alcohol, tobacco, and recreational substances on U.S. government property. Insurance coverage must include general liability with minimum limits of R250,000 per occurrence for bodily injury and
General Info
Agency
NAICS
Place of Performance
Johannesburg, ZA-GT, 2196, ZAFSet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
The U.S. Consulate in Johannesburg invites companies with the proficiency and financial means to submit pricing proposal for the replacement of carpeting in the U.S. Consulate building in Johannesburg.
Proposals must include the following:
- Pricing schedule
- Company profile
- Three (3) contactable references for comparable projects (similar scope and size)
Sub-contracting:
Bidders who are not located in South Africa and will be making use of a local sub-contractor are required to furnish the company profile and three (3) contactable references for comparable projects (similar scope and size) for the sub-contractor as well.
Proposals must be submitted to the following email addresses, by no later than 5pm CAT (GMT+2) on Friday, 10 July 2026:
dekockc@state.gov
kriekjx@state.gov
pretoria_quotations@state.gov
Overview/ Scope of Work
The project will include removing and disposing of the existing carpets and professional furniture moving services.
The total floor space to be carpeted is 2 568sqm.
The contractor will be required to re-measure all areas prior to commencing work.
All carpet tiles will be supplied by the US Government.
Please refer to the attached Scope of Work and Installation Guidelines for these specific carpets.
The list of tasks found in the Scope of Work is representative of the work expected. However, if additional requirements are identified, it is expected that all parties will negotiate in good faith to ensure the final product meets all reasonable standards.
SAM.gov Registration:
The successful bidder MUST be fully registered in SAM.gov at the time of award. Existing registrations which have expired, must be renewed and reflect as Active at the time of award. See attached guide for International Registrants.
U.S Government Payment terms:
Note that NO DEPOSIT payments will be authorized.
The US Embassy issues only fixed priced contracts; therefore, provision must be made for fluctuations in price, or exchange rates, in the quoted price. Changes in price caused by the exchange rate, will not be entertained after the order has been placed.
Available Payment methods:
EFT – Payment will be made within 30 calendar days after delivery of goods and/or services AND receipt of invoice, whichever is later.
Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & C’s. By submitting your company profile, you agree to waive any such requirement.
NDAA Compliance:
Solicitation provision 52.240-90 is incorporated by reference. “By submission of its offer, the offeror represents” compliance.
The entire solicitation provision can be read here:
https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_240_90
Contractor vetting:
Please note that all contractor staff who will be working on site, will undergo security vetting.
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