Request for Proposal (RFP) for Architectural Services for an Animal Shelter Facility

The City of Greater Sudbury has issued Request for Proposal C23-199 for comprehensive architectural and engineering consulting services to design and construct a new municipal animal shelter facility located at 2500 Dube Road. The project involves the creation of a purpose-built facility of approximately 5,800 square feet, which may include the renovation of an existing structure and the development of site works such as parking, access improvements, and outdoor animal areas. The total project budget is 2.865 million dollars, with 500,000 dollars specifically allocated to soft costs. The scope of work covers the entire project lifecycle, including programming, design, tender support, construction administration, and commissioning, with a design phase estimated from November 2026 to April 2027 and construction anticipated between March 29 and October 10, 2027. The contract is based on the OAA 600-2013 Standard Form of Contract for Architect’s Services, supplemented by specific city conditions. Key financial terms include a ten percent holdback in accordance with the Ontario Construction Act and a fee structure based on percentage of construction costs and hourly rates. Proponents must be Canadian Suppliers and provide professional errors and omissions liability insurance of at least 2 million dollars per occurrence. Proposals must be submitted electronically via the bids and tenders portal by October 20, 2026. Evaluation is based on a multi-stage process involving pass-fail gates and point-based scoring, with the final award granted to a preferred proponent following successful reference verification.