Request for Proposal Security Services

The Hall County Library System is soliciting competitive sealed proposals for a professional services agreement to provide uniformed, unarmed security guard services at the Gainesville Library, including its curtilage and adjacent parking lot. The contract is for an initial one-year term beginning approximately January 1, 2027, with options to renew for four additional one-year terms. The selected vendor must provide all necessary management, labor, materials, uniforms, equipment, training, licenses, permits, and insurance. Key performance expectations include providing professional security advice to library staff, maintaining detailed activity reports, and utilizing customer service and de-escalation techniques to ensure a safe environment. Proposals are due by 3:00 p.m. on November 5, 2026, and must include three paper copies and one digital copy. Applicants must be actively licensed by the state of Georgia and provide a current business license, proof of insurance, and a completed SAVE affidavit. Evaluation criteria focus on company qualifications, relevant experience with libraries or government entities, implementation timeliness, references, and the overall quality of the proposal. Hourly pricing must be submitted as a separate enclosed document and must remain protected through December 31, 2027, with any subsequent renewal increases limited to the consumer price index.