Request for Proposals - City of Chandler HVAC Building Controls Consultation and Commissioning Services ; BF6-910-4980

The City of Chandler is seeking qualified proposals to provide HVAC Building Controls Consultation and Commissioning Services, as outlined in their formal solicitation. The contract aims to engage a professional firm or team capable of reviewing, inspecting, and verifying the proper installation, calibration, and operation of HVAC control systems across municipal facilities. The scope includes reviewing submittals, overseeing testing and system validation, preparing comprehensive final reports, and delivering as-built documentation, all in compliance with City standards and applicable legal requirements. The anticipated contract duration is one year, with performance to be conducted at City-owned sites within Arizona, and the contract size ranges between 500,000 and 1.5 million dollars. Proposal submissions are due by December 2, 2025, with a pre-proposal conference scheduled for November 17, 2025. The process emphasizes timely, complete, and compliant proposals submitted via email, with a maximum total attachment size of 50 MB in PDF format. Evaluation will be based on a weighted criteria system prioritizing qualifications and experience (40%), approach and methodology (35%), and price proposal (25%). The City’s procurement process incorporates specific contractual requirements, including mandatory background screening for personnel, strict confidentiality and data security protocols, and comprehensive insurance coverage. The contract also stipulates compliance with various legal statutes, non-discrimination policies, and anti-boycott certifications, with detailed provisions for personnel management, subcontractor approval, and data handling. While the document references standard contractual clauses, these are internally numbered and do not follow federal FAR formatting. Overall, the City seeks a capable partner with proven HVAC commissioning expertise, clear project approach, and adherence to legal and security standards to ensure the successful completion of the project.