Request for Proposals for Immutable Backup Project

The Kodiak Island Borough is issuing a solicitation to procure and implement a Veeam-compatible immutable backup system, funded through a FEMA cybersecurity grant. The project requires designing, configuring, and installing a disk-based storage solution with at least 150 TB capacity, featuring WORM (Write-Once Read-Many) functionality to prevent tampering and ransomware attacks, along with an air-gapped tape library for offline data resilience. The selected contractor will provide comprehensive services, including system integration with existing backup software, installation, configuration, and staff training, ensuring enterprise-grade security and compliance standards. Proposals must be submitted by December 5, 2025, in sealed form to the Borough’s Office of the Manager, with detailed technical and cost components, emphasizing vendor neutrality and adherence to cybersecurity best practices. The procurement process evaluates proposals primarily based on experience, qualifications, methodology, and price, with experience weighted at 35 points, qualifications at 30, methodology at 25, and price at 10. The contract, estimated to be valued between $150,000 and $180,000, is structured as a professional services agreement, with the Borough maintaining full authority for inspection, acceptance, and final approval at the installation site in Kodiak, Alaska. The agreement emphasizes strict adherence to performance standards, including system security, integration, and data integrity, with no explicit references to federal contract clauses or packaging and marking requirements. The process mandates comprehensive proposal submissions, including resumes for key personnel, and compliance with applicable laws, insurance, and indemnification provisions, ensuring a secure, reliable, and compliant backup infrastructure tailored to enhance data resilience and cybersecurity posture for the Borough.