Request for Proposals Recyclable Materials, Organic Materials, Solid Waste, and C&D Debris Collection, Transfer, Processing, and Disposal

The City of Benicia is soliciting proposals under RFP GEN# 27-004 for the exclusive provision of recyclable materials, organic materials, solid waste, and construction and demolition debris collection, transfer, processing, and disposal services to single-family, multi-family, and commercial customers within city limits. The current agreement with Republic Services expires on June 30, 2027, and the new contract will commence on July 1, 2027, for an initial seven-year term through June 30, 2034, with an option for the City to extend for up to three additional years at its sole discretion. Proposals must be submitted by September 4, 2026, via the OpenGov portal, and all proposers are required to attend a mandatory virtual pre-proposal meeting; failure to do so may result in proposal rejection. The scope includes comprehensive collection services for all customer classes, street sweeping of residential, commercial, and arterial roads with defined frequencies, and post-collection processing and disposal under strict regulatory standards. Container specifications mandate color-coded bins—brown with blue lids for recyclables, green for organics, and blue with black lids for solid waste—all featuring in-mold labeling approved by the City that identifies acceptable and prohibited materials, along with the City’s name, logo, and contact information. The contract imposes stringent operational, financial, and compliance obligations. The Contractor must maintain Comprehensive General Liability coverage using the occurrence form CG 0001 0413, Automobile Liability coverage with specific ISO forms and codes, and obtain a Performance Bond or an acceptable Letter of Credit. The Contractor is required to comply with all applicable federal, state, and local laws, including prevailing wage mandates, ADA requirements, and SB 1383 organic waste and contamination standards. Rate compensation is structured on a cost-recovery model, with initial rates effective July 1, 2027, and annual adjustments based on an index-driven methodology tied to processing and disposal costs. Invoicing follows a tiered schedule: quarterly for cart users and monthly for bin users, with payment options including cash, check, electronic check, money order, and credit card, supported by an online portal featuring recurring payment and live chat functions. The Contractor must maintain separate financial accounts for this agreement, secure electronic data with offsite backups capable of full restoration within 24 hours, and allow City auditors onsite access during business hours. All waste handling must follow industry standards