Request for Proposals to Assist With Updating the City's Evacuation Plan

The City of Malibu is seeking proposals from qualified firms to update its 2020 Evacuation Plan. The project follows a three-phase approach focused on stakeholder engagement and plan refinement, requiring the consultant to facilitate a two-hour multi-agency workshop, lead a three-hour community workshop to gather public feedback, and present the final updated plan to the City's Disaster Council. Key deliverables include an updated draft evacuation plan, a table of community recommendations with justifications for their inclusion or exclusion, a final draft plan, and a PowerPoint presentation for the Disaster Council. Proposals must be submitted electronically to the Public Safety Director by 4:00 p.m. on July 18, 2025. Submissions must be organized into seven specific sections covering firm credentials, scope understanding, agreement acceptance, insurance confirmation, litigation history, budget, and schedule. The anticipated contract award date is August 11, 2025, with performance milestones scheduled between September and November 2025. All workshops and meetings are to be conducted in person in Malibu, California. Selected consultants must comply with the City's standard Professional Services Agreement and maintain specific insurance limits, including one million dollars per occurrence and two million dollars aggregate for both General Liability and Professional Liability. While no formal federal evaluation factors are listed, the City will review proposals based on technical merit, experience, and cost. Pricing is not predefined and must be submitted as a detailed budget including hourly rates and reimbursable expenses.