Request for Quotation No. 19VM3026Q0024 – Procurement of cleaning supplies
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The U.S. Embassy Hanoi is seeking a vendor to establish a Blanket Purchase Agreement (BPA) for the procurement of cleaning supplies, equipment, and accessories from October 15, 2026, to December 31, 2030. The estimated total value of the BPA is 39,000 USD, with a cap of 10,000 USD for any single purchase. Supplies will be ordered on an as-needed basis and must be delivered to the Embassy warehouse or other Mission locations in Hanoi within five working days of order confirmation. All products must be new, unused, and compliant with Vietnamese laws and safety regulations, with cleaning chemicals specifically required to be in original manufacturer packaging. The contract will be awarded to the responsible offeror providing the lowest-priced, technically acceptable quotation. Bidders must submit their package by October 01, 2026, at 17:00 local time via email. Required submission documents include a completed cleaning supplies price list with firm-fixed pricing for one year, three past performance references, and an NDAA certification regarding covered telecommunications equipment. Payment will be made via Electronic Fund Transfer within 30 days of receiving a monthly invoice and acceptance of the supplies. This is not a small business set-aside, and vendors with awards exceeding 30,000 USD must be registered in the System for Award Management.
General Info
Agency
NAICS
Place of Performance
Ha Noi, VN-HN, 10000, VNMSet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
To: Prospective Bidders
Subject: Request for Quotation No. 19VM3026Q0024 – Procurement of cleaning supplies
The U.S. Embassy Hanoi intends to establish a Blanket Purchase Agreement (BPA) for future cleaning supplies requirements of the U.S. Embassy Hanoi for the period from October 15, 2026, to December 31, 2030.
The Embassy estimates that the total value of purchase under this BPA will be USD 39,000. This estimate does not constitute a commitment by the U.S. Government to purchase any definite quantity or dollar amount under the BPA. The amount of any one purchase will not exceed USD 10,000.
Enclosed is the Statement of Work/Request for Quotation (SOW/RFQ) for the Procurement of cleaning supplies for the U.S. Embassy Hanoi. If you would like to submit a quotation, complete the required portions of the attached document, to include:
- Request for quotation: block 11e & 11f – Price; block 13, 14, 15 and 16 - Bidder’s information
- Cleaning supplies price list as attached
- Three past performance references as required in the Request for quotation
- NDAA certification as notified in FAR provision 52.240-90;
Please submit the package electronically to HanoiGSOProcurement@state.gov on or before the deadline of October 01, 2026; at 17:00 local time.
The U.S. Government intends to establish the BPA with the responsible offeror submitting the lowest-priced, technically acceptable quotation that meets all solicitation requirements. Quotes must be valid for a minimum of 120 calendar days.
We intend to award a contract/purchase order based on initial quotations, without holding discussions. Although we may hold discussion with companies in the competitive range if there is a need to do so.
Sincerely,
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