Request for Quotations number: 19ZA6026Q0002 – Preventative Maintenance Services for Fuel Systems

The American Embassy in Lusaka solicits preventive maintenance services for its fuel systems under solicitation number 19ZA6026Q0002, a firm fixed price contract requiring the contractor to ensure all fuel system components—including the Fuel Pump, Fuel Storage Tank, Panel Controls, Simplex Fuel Transfer System, Pneumercator Fuel Monitoring System, and Fuel Master Fuel Management System—are maintained in optimal operational condition. The contractor must supply all labor, tools, materials, supervision, and equipment necessary to perform scheduled inspections, adjustments, and preventive tasks, adhering strictly to safety protocols that mandate the use of personal protective gear and compliance with all hazard communication requirements, including submission of Material Safety Data Sheets for any hazardous materials used. All personnel must be vetted, approved for site access, and wear government-issued identification, with no technicians permitted on embassy grounds without prior authorization, and vehicles prohibited without a week’s advance request and justification. The contractor must assign a project manager fluent in English to serve as the primary liaison and provide biographic data and police clearances for all team members within five days of award. Insurance requirements include public liability coverage of $10,000 per occurrence for bodily injury, $20,000 cumulative, and $20,000 per occurrence for property damage with $50,000 cumulative, alongside mandatory Workers’ Compensation, Employer’s Liability, and Defense Base Act coverage for all employees. Invoicing must occur after each service and include a signed maintenance checklist documenting parts replaced or repairs performed, with payment expected within 30 days of service completion or invoice receipt, whichever is later. The base contract period is one year, commencing no later than August 2026, with four optional one-year renewal periods, all performed at the embassy compound in Lusaka. Proposals must be submitted electronically by July 20, 2026, in English, using approved file formats under 30MB, and must include a fully completed SF-1449 form, current SAM registration, and all required certifications. Offerors must demonstrate financial responsibility, past performance integrity, adequate organizational capability, and compliance with all FAR clauses including whistleblower protections, anti-kickback provisions, Buy American requirements, and prohibitions against contracting with Kaspersky Lab or entities subject to the Arab League boycott of Israel. Award will be made to the lowest priced, acceptable, and responsible offeror who meets all pass/fail gates for technical compliance