Request for Response for Camps for Department of Mental Health Referred Children Master Agreement

The Massachusetts Department of Mental Health (DMH) is soliciting responses to establish a Master List of approved recreational camps for children referred by DMH. This list allows DMH to refer children primarily during summer months (June through Labor Day) and other times when school is not in session. The contract functions as a master agreement with multiple approved camps able to provide services meeting DMH requirements. Participating camps must comply with all applicable Commonwealth of Massachusetts regulations, including the minimum standards for children’s recreational camps as outlined in 105 CMR 430, covering licensing, health, safety, sanitation, staffing, and emergency procedures. Contractors are expected to maintain valid licensure, provide liability insurance, and conform with DMH’s standards related to service capacity, performance measures, and reporting requirements. The procurement procedure is governed by Massachusetts state regulations (801 CMR 21.00) and incorporates Commonwealth standard terms and conditions, along with specific DMH contractual requirements emphasizing continuity of operations, data security, insurance, and intellectual property rights. No federal FAR clauses apply as this is a state-level solicitation. Submissions must be made electronically via the COMMBUYS portal by June 1, 2036, and must include standard contract forms, evidence of licensure, insurance documents, and a Supplier Diversity Program (SDP) plan, which accounts for at least 25% of the evaluation weight. Pricing proposals are submitted as unit rates (weekly preferred) and must be all-inclusive, with contractors required to offer DMH the best publicly available price. Selection involves a multi-stage evaluation with an appointed Review Committee assessing completeness, program suitability, pricing, and supplier diversity commitments, potentially including oral presentations or written clarifications. Successful applicants become part of the Master Agreement, enabling DMH to refer children as needed with flexibility to amend contracts for performance improvements or service capacity adjustments. The contract outlines clear administrative provisions for payment processing, invoicing deadlines, and legal notice procedures, with DMH retaining oversight responsibility through designated contract managers. Inspection and compliance oversight is provided by local Boards of Health, using the regulatory framework of 105 CMR 430 to ensure camp safety and quality. The contract incorporates strict provisions on conflicts of interest, personnel hiring restrictions relating to state employees, and data protection consistent with state and federal laws. Although the Master Agreement does not specify fixed quantities or timelines beyond seasonal operation periods, it supports flexible and timely delivery of camp services to meet DMH-referred children’s needs within the Commonwealth of Massachusetts.