Request for Response for Camps for Department of Mental Health Referred Children Master Agreement

The Massachusetts Department of Mental Health seeks to establish a Master Agreement to create a list of approved camps for children referred by the department during summer breaks and other non-school periods. This qualification-based solicitation, identified as BD-26-1022-DMH08-8210C-121465, allows the DMH Area Offices to purchase camp services from a pre-approved pool of providers. The initial contract duration is up to five years, ending January 1, 2031, with a potential renewal option for an additional five years, bringing the total maximum duration to ten years. Qualified providers must adhere to strict regulatory standards, including the Minimum Standards for Recreational Camps for Children under 105 CMR 430.000, as well as EOHHS criminal offender record checks and DMH critical incident reporting protocols. Applicants are required to submit a signed cover sheet, a current Department of Public Health camp license, proof of liability insurance, and a supplier diversity plan via the COMMBUYS platform. Pricing must be submitted as a clear unit rate, such as a weekly fee. Contract administration involves a 45-day payment cycle processed through Electronic Funds Transfer. Selected contractors must designate a Contract Manager as key personnel and comply with comprehensive Commonwealth requirements regarding data security, HIPAA privacy regulations, and state labor laws. Evaluation is based on a pass/fail gate system focusing on minimum submission requirements, program suitability, and fiscal solvency, with the Awarding Authority making the final determination on which qualified applicants are added to the Master Agreement.