Residency Management Suite

Stony Brook University Hospital (SBUH) is seeking a vendor who can offer a Residency Management Suite for Graduate Medical Education environments.  The Residency Management Suite must accommodate licenses for at least 828 residents with room for more and 3,000 E-Signature Templates. Must have the ability to provide the following.  Collect accreditation data through resident polling, site specific policy records, and key personnel reports. Review and compile timely and relevant data about program performance, trends, focus on key areas, and visualize which programs had a critical response to a question.  Automate billing for trainee costs with tools designed to support finance personnel.  configure custom Contracts that define the contractual obligations between itself and its affiliates. Allow GME and finance personnel to collect and export IRIS information for Medicare Cost Reports. Calculate weighted GME and IME figures, import legacy IRIS information, and export database functionality. Efficiently identify problem areas within your institution to ensure compliance. APE, NAS, and CLER  Manage yearly resident appointments. Seamlessly collect and distribute all contractual information for the duration of an appointment. Ensure all certifications, licenses, and other endorsements are up to date. Keep track of payroll amounts and funding sources Onboarding features to easily provide, distribute and collect trainee information. Manage requests for days off or for specific assignments and automatically feed projected assignments onto your trainees duty hour logs for their approval. Schedule information and logs for it be used to inform IRIS. Configure scheduling guidelines and set up schedules quickly.  Manage yearly academic schedules and share them with everyone in the program. Create an unlimited number of schedule views to include rotators, rotation names, trainee years, and faculty, with easy print options. Track trainee hours worked and easily visualize violation details. Configure rules according to your program, reduce redundant data entry by importing the daily schedule, and include sign-off options that require trainees to verify a complete log. Allow administrators to seamlessly manage conferences by adding shared files for attendees, intelligently assigning speakers, uploading speaker material, sending email reminders, and distributing conference surveys. Attach required materials to rotations and assign them to trainees and faculty for review.  Track patient history, visits, and diagnoses by a trainee. Format data into a number of reports that can tie directly to procedures logged during a patient visit. Display of average scores for all trainees. Track information about procedures performed and diagnoses made by trainees in a program. Accurately monitor required levels of supervision for performing procedures and setting target numbers for trainees to meet. Log scholarly activities using forms that you create. Create and maintain resident portfolios for semi-annual reviews by gathering resident’s cumulative statistics. Configure data included from the Work Hours Summary, Evaluation Comments, Milestone Scores, and more. Ensure data protection by offering continuous backup using cloud services. A vendor who believes that they can provide this support should contact the appropriately designated contact in this advertisement for additional information regarding this opportunity prior to the due date stated in this advertisement. Vendor must be eligible to do business with New York State, Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 0% Women Owned Sub-Contracting Goal: 0% Service-Disabled Veteran-Owned Business Contracting Goal: 0% Disadvantaged Owned Sub-Contracting Goal: 0% Due date:05/27/2025 8:00 AM Contract term: 5 Years County(ies): Suffolk Location: Stony Brook University Hospital * These goods or services have been purchased from an out-of-state/foreign vendor within the past three years. Business entities awarded an identical or substantially similar procurement contract within the past five years: New Innovations, Inc.