Residential Water Pump Replacement at U.S. Consulate in Fukuoka

The U.S. Consulate in Fukuoka, Japan, is soliciting quotations for the replacement of a residential water pump on its compound, with the contract to be awarded as a firm-fixed-price purchase order based on the Lowest Price Technically Acceptable (LPTA) method. All responsible sources may respond, but U.S. contractors must be registered in the System for Award Management (SAM) prior to submitting a quote, and overseas contractors are strongly encouraged to do the same. The solicitation number is 19JA2526Q0009, with a response deadline of August 11, 2026, at 12:00 noon Japan Standard Time. Quotations must be submitted electronically via email to YAMASHITAKX@STATE.GOV, with a subject line strictly formatted as RFQ 19JA25-26-Q-0009, and must not exceed 15 MB in total size—any larger submissions must be split into multiple emails. The estimated contract value ranges between $20,000 and $50,000 USD. Work must be completed within 30 calendar days of receiving the Notice to Proceed, with all materials delivered to and installed at 2-5-26 Ohori, Chuo-ku, Fukuoka City, Fukuoka 810-0052, Japan. The contractor is required to mark all materials with the full U.S. Consulate Fukuoka delivery address and ensure compliance with Japanese Industrial Standards (JIS), Japan Architectural Standard Specifications (JASS), Japan Water Works Association (JWWA), and Japan Electrical Codes. A pre-quotation conference was held on July 21, 2026, and technical acceptability will be evaluated through submission of a work plan with a bar chart, past performance references, and evidence of capability, with no price evaluation conducted unless the offeror passes both technical acceptability and responsibility criteria. The contractor must also ensure all personnel, equipment, and materials are new and fit for purpose, submit a Site Safety and Health Plan at least 10 working days prior to work commencement, and provide a list of all workers and vehicles for government security screening within 10 days of award. A supervisor must be present on-site at all times, and key personnel for high-risk tasks must be pre-approved. All subcontractors are bound by the same requirements as the prime contractor. The