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RFB 2026-031 Fire Hydrant Maintenance Project

Active

RFB2026-031State & Local

Response Deadline08/12/2026, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

The City of Waco is soliciting bids for the maintenance of approximately 740 fire hydrants within a designated section of the city, representing about one-eighth of its total hydrant inventory. The scope of work includes exercising hydrants, conducting pressure tests, greasing components, performing minor repairs, and tracking all activities through an online dashboard. Contractors must immediately report any non-functional or irregularly operating hydrants and valves, after which the city will determine whether repair or replacement is necessary and provide directions for execution. All work must be carried out Monday through Friday between 7:00 AM and 5:00 PM, with the contractor responsible for furnishing all labor, tools, equipment, fuel, and backfill materials. At least 60% of the work must be self-performed by the general contractor, and all personnel and vehicles must be clearly marked with the company’s identification. The city will provide access to the work site, and the entire project must be completed within 365 calendar days after the Notice to Proceed is issued. The contract term aligns with the City’s fiscal year, running from October 1 to September 30, with two optional one-year renewal periods available. Contractors are required to employ only competent, orderly, and skilled workers proficient in hydrant maintenance. Detailed technical specifications are provided in the appendices, and all necessary documents can be accessed through the City’s Bonfire portal or official website. The solicitation, numbered RFB2026-031, was posted on July 15, 2026, with responses due by August 12, 2026. Primary points of contact for inquiries include Chris Hanchard and Kasey Gamblin, with Daryle Bullard serving as a secondary contact. The project is managed by the City of Waco, Texas, under its procurement policies and standards.

General Info

Maintain 740 fire hydrants weekly, report issues, self-perform 60% of work, complete within 365 days.

Agency

Texas → CITY OF WACO

NAICS

238990 - All Other Specialty Trade ContractorsView NAICS

Place of Performance

TX, US

Set-Aside

NONE

Documents

(1)

ESBD_538555_1784138844064_RFB 2026-031 Fire Hydrant Maintenance ESBD - REDUCED.pdf

PDF

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Timeline

PhaseSolicitation

PostedJul 15

Solicitation

Response DeadlineAug 12

Submission deadline

Response Deadline

08/12/2026, 08:00:00 PM UTCin 27 days

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Organization & Contact Information

AgencyTexas → CITY OF WACO

Contacts3 people available

OfficeWACO, TX, 76702, US

Organization / Agency

Texas → CITY OF WACO

Office AddressWACO, TX, 76702, US

Contacts

Chris Hanchard

contact@example.gov

+1 (555) 000-0000

KASEY GAMBLINPURCHASING MANAGER

contact@example.gov

+1 (555) 000-0000

Daryle BullardSenior Purchasing Agent

contact@example.gov

+1 (555) 000-0000

Full Description

The City of Waco has issued this solicitation for the maintenance service of approximately 740 fire hydrants within the noted section of the City of Waco. This is approximately one-eighth (1/8) of the City's inventory of fire hydrants. The service is to include, but not limited to, exercising the fire hydrants, conducting pressure tests, greasing various hydrant parts and conducting minor hydrant repairs to be tracked through an online dashboard. In addition, thecontractor shall immediately report non-working or irregularly operating fire hydrants and hydrant valves to the City of Waco. At this point, said fire hydrants shall be evaluated for repair or replacement and said fire hydrant shall be repaired or replaced according to the City of Waco's instructions. Work may be performed Monday through Friday, 7:00 AM to 5:00 PM. The contractor shall furnish all labor, tools, equipment, fuel, and backfill material.• General Contractor shall self-perform 60% of this project.• The following design and construction criteria referenced in this document are promulgated by City of Waco Staff to support the implementation of the policy adopted by City Council.• The City of Waco will provide access to the plant for the contractor. Work shall be completed 365 calendar days after Notice to Proceed is issued via email or other communication method.• The Contractor agrees to employ only orderly, competent, and knowledgeable workers, skillful in performance of the type of work required under this contract. The contractor will ensure that their personnel and vehicles/equipment are clearly marked with the company logo or other marking to identify who they work for.• Detailed specifications are attached as Appendices.• A digital version of this document can be obtained from the City of Waco's Bonfire portal at waco-texas.bonfirehub.com/login or the City of Waco Website at waco-texas.com/bids.• The contract period will run with the City’s fiscal year from October 1st to the subsequent September 30th, with 2 optional 1-year renewals.