This Solicitation opportunity from Georgia was posted on September 4, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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RFB #24-040-01 Scanning & Indexing of Historical Court Documents

Closed

PE-77258-NONST-2024-000000009State & Local

Submission Closed09/20/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541512

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AI Contract Overview

The Berrien County Board of Commissioners is seeking sealed bids from qualified service providers to digitize and organize approximately 92,000 pages of historical court documents, including plat, deed, and cancellation books. The selected contractor will be responsible for on-site preparation, high-resolution scanning at a minimum of 300 dpi with 256 gray levels, and indexing of the documents to ensure they are searchable and compatible with the county’s records management system. The vendor must be certified by the Georgia Superior Court Clerk’s Cooperative Authority (GSCCCA) and utilize a certified system, with imaging conducted according to GSCCCA-approved standards. The project requires reversing black images with white text to enhance readability and providing backup copies through the GSCCCA MyVault Application. Final deliverables include a master copy stored on a suitable medium such as CD, DVD, or flash drive, with no change orders permitted once the contract is awarded. Proposals can be obtained from the Berrien County Commissioners Office or accessed online, with bids due by 11:00 A.M. on September 20, 2024, at the county office in Nashville, Georgia. Bidders must submit their proposals in sealed envelopes clearly marked with the RFB number and company name. The project is estimated to be valued between $150,000 and $300,000, and the contract will involve comprehensive labor, equipment, and materials to complete the digitization process. The county emphasizes the importance of adherence to submission deadlines and specifications, with the final product to be compatible with existing records management systems and securely backed up via GSCCCA’s MyVault platform.

General Info

Agency

Georgia → Lamar County Board of Commissioners

NAICS

541512 - Computer Systems Design Services

Place of Performance

GA, USA

Set-Aside

NONE

Documents

RFB 24-040-01 Provision of Scanning & Indexing Historical Court Documents

rfb

High

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedSep 4

Solicitation

Notice updatedSep 4

Solicitation number changed from 77258 BERRIEN PE-77258-NONST-2024-000000009 to PE-77258-NONST-2024-000000009.

Response DeadlineSep 20

Deadline has passed

Submission Closed

09/20/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyGeorgia → Lamar County Board of Commissioners

Contacts1 person available

OfficeN/A

Organization / AgencyGeorgia → Lamar County Board of Commissioners

Office AddressN/A

Contacts

Brenda Ferrell

contact@example.gov

+1 (555) 000-0000

Full Description

Berrien County Board of Commissioners is soliciting competitive sealed bids from experienced and qualified service providers for the Provision of Scanning & Indexing Historical Court Documents. The documents will be scanned on-site in the Berrien County Clerk of Court office and the final product is to be searchable by indexing. Contractors must provide all Labor, Equipment & Materials required to: ¿ Prep, Scan & Index all available original documents on site (Plat/Deed Books & Cancellation Books, approx. 92,000 +/- pages) ¿ Scanning must be at minimum of 300dpi at 256 gray levels ¿ Must be a Georgia Superior Court Clerk¿s Cooperative Authority (GSCCCA) Certified Vendor by a Certified System ¿ Imaging to be completed based on the GSCCCA Approved Docket Survey ¿ Reverse black images with white text to white images with black text ¿ Format images/indexes that can be imported into the local records management software & images will be sent to GSCCCA ¿ Provide a form of backup with the GSCCCA MyVault Application ¿ The County will receive a MASTER (CD, DVd, FP, Flash Drive, etc) in a medium suitable to the project size. ¿ No change orders will be accepted for this project Copies of proposal documents may be obtained from the Berrien County Commissioners Office, 201 North Davis Street, Room 198, Nashville, GA 31639 or can be accessed on the Berrien County website at www.berriencountyga.gov . Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the RFB# and Company Name. Bids will be received until 11:00 A.M. local time September 20, 2024, and publicly opened and read at the Berrien County Commissioners Office ¿ 201 N. Davis St., Room 198. Nashville, GA 31639. Any bid received after this date and time will not be accepted.

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