RFB-758-2600000589-2 | Golf Course Chemicals

This solicitation seeks bids for a Master Agreement to supply Golf Course Chemicals to the Kentucky Department of Parks, specifically under Comm Code 67545 for Insecticides and Fungicides, Liquid. All submitted products must be EPA-registered for use on golf course turf, and bidders are required to provide product labels with their submission; failure to submit label copies for all bid items will result in a non-responsive bid. Labels must be provided within three days of a buyer’s request, and no contract will be awarded without them. Bids must be submitted electronically through the Commonwealth’s eProcurement system, and vendors must be registered in the Vendor Self Service portal at least 24–48 hours prior to the deadline, with paper submissions strictly prohibited. Pricing must be entered as $0.01 per unit in the electronic bid form, with all actual pricing detailed exclusively on Attachment C, the Bid Price Sheet. Bidders are restricted to one response and one model or brand per item, and must bid on all items within a chosen group of six pre-defined manufacturers to be considered responsive. Delivery timelines must be specified in working days; vague terms like “as soon as possible” will disqualify a bid. The vendor will be fully responsible for all shipping and delivery costs under F.O.B. Destination Freight Prepaid and Allowed terms, and late deliveries will incur a one percent daily deduction from the invoice. The award will follow a Best Value – Ranking Approach, allocating 90 points to the lowest price and 10 points to the shortest delivery time in working days. Vendors meeting only the minimum requirements will not receive Best Value points; additional capabilities beyond minimums are required to earn those points. The initial contract term is one year, with an option to extend for four additional two-year periods subject to mutual written approval. Contractors must maintain Commercial General Liability Insurance with a minimum of $1,000,000 per occurrence and $2,000,000 aggregate, and if delivery involves company vehicles, Automobile Liability Insurance with a $1,000,000 combined single limit is required, with a Certificate of Insurance on ACORD form naming the Commonwealth as an Additional Insured on a primary and non-contributory basis. Compliance with Kentucky statutes is mandatory, including KRS 45.560 to 45.640 for Equal Employment Opportunity for contracts over $500,000, KRS 45A.4