RFB-758-2700000021-2 | Draeger and Honeywell Replacement Parts for DWM

This contract solicitation, issued by the Kentucky Department for Environmental Protection under solicitation number RFB-758-2700000021-2, seeks a master agreement for the procurement of replacement parts, sensors, calibration gases, repair services, and maintenance support for air monitoring systems used by the Emergency Response Branch. The vendor must be physically located within 90 miles of Frankfort, Kentucky, and maintain an in-state presence to ensure rapid response and timely service delivery. All replacement sensors must be manufacturer-approved and instrument-specific, while calibration gases must meet exact concentration and blend specifications. Delivery is F.O.B. Destination, with freight prepaid and allowed, and acceptance occurs at the ordering agency site upon inspection for conformance to detailed technical requirements, including compliance with Kentucky Administrative Regulation 200 KAR 5:330 on recycled content and adherence to instrument-specific standards. The initial contract term is one year, with four optional one-year renewal periods subject to mutual agreement and agency discretion. Award will be made based on a best value trade-off approach, with price weighted at 100 points and proximity to Frankfort, KY, serving as a binary pass/fail criterion. Proposals must be submitted electronically through the Kentucky Vendor Self Service portal by August 4, 2026, and must include complete responses to all representations and certifications, including resident bidder status, qualified nonprofit status for potential 15% price preference, and compliance with state laws prohibiting boycotts of Israel and requiring disclosure of tax or labor violations within the past five years. Vendors must provide commercial general liability insurance with $1 million per occurrence and $2 million aggregate coverage, with carriers holding an AM Best rating of B+ or higher, and must name the Commonwealth as an additional insured. Subcontractors are held to the same standards, and the use of generative AI is strictly regulated—prohibited from processing sensitive state data without explicit written approval. Additional requirements include accessibility compliance with federal Section 504 and Telecommunications Act provisions, adherence to Kentucky ethics and lobbying statutes, and full financial and operational transparency through detailed invoice submissions to the Finance and Administration Cabinet. No contract value is specified, as pricing fields remain unpopulated in the solicitation template, and payment will be processed within 30 working days of invoice receipt upon acceptance of goods or services.