Security Badging and Equipment

The City of Houston, through its Finance Department's Strategic Procurement Division, is soliciting bids under solicitation ITB-2026-0030 for the provision of security and badging equipment for various city departments. The contract is structured for an initial term of three years, with two additional one-year extension options at the city's discretion, with an estimated start date of April 2027. Awarded vendors must furnish new and unused equipment, parts, and components on an FOB destination basis. Pricing is based on a percentage applied to the Manufacturer's List Price Schedules, and all invoices must be processed through the City's SAP Business Network (Ariba) with standard 30-day payment terms, though early payment discounts are available. To be considered responsive, bidders must pass a two-step evaluation process by submitting a Minimum Requirement Form that demonstrates at least three previous prime contracts of similar size and scope. Additionally, vendors must provide written confirmation of their ability to deliver items within five working days and provide 48-hour delivery services when required. Required submission documents include an official signature page, ownership information, anti-collusion statements, and conflict of interest questionnaires. The contract includes strict adherence to Title VI non-discrimination, the City's Equal Employment Opportunity Ordinance, and specific indemnification and insurance requirements. The response deadline for this solicitation is December 17, 2026.