RFB-758-2700000023-2 | Golf Course Sand

The Kentucky Department of Parks is seeking bids for the supply of specialized golf course sand under solicitation RFB-758-2700000023-2, with proposals due by July 29, 2026. The contract requires delivery of multiple quantities of kiln-dried sand types, including Short Mountain 70/30 and Arms Select Topdressing Sand, totaling approximately 590 tons across ten line items. All sand must meet stringent technical specifications, such as a particle size distribution of 4–6% retained on the #18 sieve, a minimum permeability rate of 37 inches per hour, and a penetrometer reading exceeding 2.0 kg/cm², with independent laboratory reports submitted to verify compliance. Bidders may propose equal or equivalent products under Section 8, provided they demonstrate equivalence through descriptive literature and meet or exceed all essential criteria. Deliveries must be completed within 14 days of order receipt under F.O.B. Destination, Freight Prepaid terms, with failure to meet this deadline incurring a 1% daily deduction from the invoice. Evaluation for award will be conducted using a trade-off approach where price is the sole numerically scored factor at 100 points, while delivery capability and sand quality are binary pass/fail thresholds. Offers that fail to meet either delivery or quality requirements will be disqualified regardless of price competitiveness. The solicitation requires strict adherence to Kentucky-specific regulations, including the submission of notarized affidavits for resident or qualified bidder status, potential 15% pricing preferences for eligible entities, and full compliance with state laws regarding AI disclosure, insurance (minimum $1 million liability with AM Best B+ rating), boycott prohibitions, lobbying restrictions, and nondiscrimination obligations under KRS 45.560–45.640. Contractors must also disclose any prior violations of tax, wage, or workplace safety laws and prohibit the use of Commonwealth data to train AI systems. Proposals must be submitted electronically through the Kentucky Vendor Self Service portal by the deadline, with all inquiries due by July 21, 2026. No formal FAR clauses are applied; instead, state procurement language governs contract terms, including provisions prohibiting non-conforming terms, requiring vendor consent for post-award additions, and allowing cancellation with 30 days’ notice. There is no contract value specified, as pricing will be determined by submitted bids, and no electronic invoicing systems like